Order List Processing 

Use

·        You use this function to process potential purchase order items that you created manually in Operational Assortment Planning and Control (OAPC) or in the order list. You can group the items into a grouped purchase order document, for example.

Integration

Transfer of Item Data from OAPC or Other External Applications

The system copies the data from OAPC or from an external customer system to the order list.

OAPC transfers the order list items to the order list in aggregated form for each distribution center.

You cannot process these items in the order list. To change items that originate from other applications, you must switch to this application, change the data there, and then transfer it to the order list again. If you delete items in OAPC, the system removes them from the order list as well. It removes them immediately without setting a deletion indicator, and the deletion cannot be reversed.

Settings for the Document Type

You have set the relevant indicator in Customizing for Seasonal Procurement under PO Processing à Order List à Define Document Types so that you can perform source of supply and price determination and take contracts and promotions into account.

Business Add-In

Implementing the BAdI Functions in Order List, enables you to override contract and price determination, for example.

Prerequisites

·        You have made the necessary settings in Customizing for Seasonal Procurement under PO Processing à General Settings and have processed the Control Table for Grouping.

There, the following fixed criteria at document header level are available for you to create the grouped purchase order document or a purchase order:

¡        Order type

¡        Company code

¡        Purchasing organization

¡        Vendor

In addition, you can set the following variable criteria using indicators:

¡        Site

¡        Purchasing group

¡        Allocation table relevance

¡        Delivery date

¡        Delivery period

¡        Budget number

¡        Fixed-date purchase

¡        Contract

¡        Item category

·        You have made the necessary settings for the order list in Customizing for Seasonal Procurement under PO Processing à Order List. For example, you have created origin profiles for the different applications from which the items originated (such as OAPC and order list).

Features

Fast Entry of Purchase Order List Items

In the order list you can enter and process items using a fast entry function. You can manually create the following articles in this way:

·        Single articles

·        Generic articles

·        Structured articles

For more information, see Fast Entry for the Purchase Order List (Quick Guide).

Grouping Purchase Order List Items

By selecting order list items and calling the grouping function (in the order manager or the order list), you can create grouped purchase order documents or purchase orders from the items.

Once you have grouped the items and created the follow-on documents, you can no longer change the selected items in the original application (for example, in OAPC). The items are only available there in display mode.

Once the items have been grouped, the order list cannot take any changes in the original application into account.

For more information about the processing options in the application function for order list items, see Purchase Order List Items (Quick Guide).

Controlling Quantity Optimization

You can set an indicator for order list items to prevent quantity optimization for the next follow-on document.

Scheduling Order List Items

If order list items come from OAPC, scheduling has already been performed there. Otherwise, the system automatically calculates the individual dates (such as the latest possible order date, transfer date, delivery date) after the order list items have been entered and saves them as a dateline. The system sets a Date Control Status for monitoring the dates. You can overwrite dates manually. For more information, see Scheduling.

For example, you can either let the latest possible order date be calculated by scheduling, or you can enter it manually.

Document-Type-Specific Functions

Depending on the system settings for the document type mentioned above, you can use the following functions when entering an item:

¡        Supply source determination

You can have the system propose valid sources of supply.

¡        Take contracts into account

If you create an article for which there is a valid contract, the system automatically creates the item with reference to this contract.

¡        Temporary price determination

You can use a temporary price determination, which determines the price automatically. If this is switched off, you have to enter the price manually.

¡        Search for promotion number

If you create an article for which there is a valid promotion (time frame of the promotion includes the delivery date for the order list item), the system automatically creates the item with reference to this promotion.

Consistency checks

When you transfer items from different applications, the system performs various consistency checks (for example, it checks whether the organizational data that was transferred is consistent). If the consistency check fails, the program does not transfer the data to the order list. The system reports errors back to the calling application in the application log.

Activities

On the SAP Easy Access screen, choose Logistics à Retailing à Purchasing à Seasonal Procurement à PO Processing to choose one of the following transactions:

·        Purchase Order Manager

·        Order List à

¡        Create

¡        Change

¡        Display

Example

In the order list, you group items that were entered manually and items from OAPC together in a grouped purchase order document or in a purchase order. You send the items that originate from different applications together in one purchase order to the vendor.