Travel Expenses requires certain necessary data for the correct settlement of individual receipts. You can enter the necessary data in the entry function Receipts. In addition to this data relevant to settlement, you can enter additional information for individual receipts, however, for documentary purposes only. You can, for example, enter reasons or descriptions.

You can call this function in the Travel Manager, in the Travel Expense Manager and in the Travel Calendar.

You have activated the entry function Additional Receipt Information in the Customizing for Travel Management under Travel Expenses → Dialog and Travel Expenses Control → Dialog Control → Define schema and individual field control.

You have the option of defining additional standard texts in Customizing that you can use to enter additional information, for example as a form can be filled in (see Customizing for Travel Management under Travel Expenses → Dialog and Travel Expenses Control → Dialog Control → Set up reference texts for additional information).

When you enter individual receipts for a certain travel expense type in the entry function Receipts, the system checks to see if you have entered all travel expense-relevant data for the receipts. If you have not entered all the required data, the dialog box for entering additional information (Travel Expense Manager and Travel Calendar) appears or the data area Additional information (Travel Manager) appears. Here you enter the missing required additional receipt information.

If you want to display or change the additional receipt information entered for an individual receipt, select the required receipt and choose the function Add.info.

In the Travel Expense Manager, Travel Calendar and Weekly Report, when you double-click on the required individual receipt the Trip Data Maintn: Receipts screen appears.