Purpose
With this entry scenario, you can enter and change weekly reports. Weekly reports always cover a time period of seven days. The system presents weekly reports as week-by-week calendars. The weekly report was designed for entering individual receipts. You can only use the weekly report to enter trips for which you do not want to do per diem settlement of meals or accommodations.
Prerequisites
To adapt the weekly report to your enterprise-specific requirements, you can use Customizing for Travel Expenses. This particularly involves feature TRVPA and the definition of travel expense types.
Process flow
The system gives you an overview of all of the weekly reports that you have entered for an employee. Trips that you created using another entry scenario are not displayed in this overview.
The central entry screen for weekly reports appears. This screen displays a week-by-week calendar. You can choose the period displayed. If you have already entered trips for the employee in the selected period using another entry scenario, you can no longer enter a weekly report for the relevant weeks because the system checks for overlapping of trips. In Customizing for Travel Expenses, you can specify via feature TRVPA that the system should not perform this check for weekly reports and trips.
The system settles the distances traveled by a flat rate. You can not set up distribution of miles/kilometers. You can, however, call the cost assignment specification for miles/kilometers.
The system displays a list of travel expense types. You decide in Customizing for Travel Expenses, in Definition of Travel Expense Types, which travel expense types the system displays.
Which entry functions you can call depends on the trip schema that you defined in Customizing for Travel Expenses for the travel manager.
Result
You have created or changed a weekly report. The system has saved the weekly report in the database. To reimburse the travel expenses, you have to
approve the weekly report, settle it, and transfer it to Accounting, Payroll or data medium exchange.See also:
Create Weekly Report Change Weekly Report Simulate Travel Expenses (Travel Manager) Approve Weekly Report Settle Weekly Report Notes about Feature TRVPA