Order List
Use
The order list is a collection of imported (from OAPC or an external application) or manually created potential order items. Based on fixed and variable criteria, the system groups these items into grouped purchase order documents or purchase orders. This process summarizes which steps you or the system carry out in the order list application.
Process Flow
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1. The planning applications (for example, OAPC or an external customer system) write planned, potential purchase order items to the order list. The system saves these there for further processing in the worklist.
2. You can record purchase order list items directly in the order list and also process them there.
3. In order to change purchase order list items that you have created with other applications (for example, OAPC), you switch to this application, process the items there and transfer them again to the order list.
4. In the order list you group the items. You can do this as follows:
¡ manually by selecting and highlighting items
¡ by automatic generation of follow-on documents (grouped purchase order documents or purchase orders) using transaction WPOHF8 (report RWRF_POHF_POGROUP). You can select and group the data based on the latest possible order date.
You group the purchase order list items as late as possible for the following reasons:
§ To send as few purchase orders as possible to the vendor
§ To use your budget efficiently and flexibly (for example, to make the most of discounts)
§ To react quickly and at short notice to economic events and changes in consumer purchasing (for example, due to long rainy periods in summer)
5. If you use manual grouping, you then create the follow-on documents manually.
6. The system uses the purchase order date status to inform you when you must process the order list items further.
See also: