When you maintain HR master data using fast entry, you can simultaneously lock or unlock an infotype for multiple employees. Infotype records are locked if they should, for example, not be included in a certain payroll period. You may not add or change the infotype record for any employee while using this function.
From the SAP Easy Access screen, choose
.The
Fast Entry
screen appears.
In the
Enter Personnel Numbers
section, choose
Manual preselection
.
Choose the infotype you want from the default menu or enter the name/number of the infotype directly in the
Infotype
field.
The default menu in the standard system currently includes the following infotypes:
Recurring Payments/Deductions (Infotype 0014)
Notifications (Infotype 0128)
Additional Payments (Infotype 0015)
You can configure other infotypes to appear in the default menu for fast entry. Please contact your system administrator for more information.
If you want to unlock locked infotype records, select the
Locked records only
field in the
Maintain/lock/unlock/delete
group. The system scans your entries and only selects the personnel numbers that are locked.
Use the
From
and
To
fields to specify the validity period.
Choose
Create
.
You see an empty data table where you enter the relevant personnel numbers.
Enter the personnel numbers of the employees for whom you want to lock or unlock an infotype record.
You can either enter the numbers directly or by Using Search Help for Personnel Numbers .
The system displays a list of names and personnel numbers for the employees you selected and their infotype records valid in the period you specified.
Activate the lock indicator for the records you want to lock, and deactivate the lock indicator for the records you want to unlock.
Save your entries.
The infotype records for the selected employees have been locked/unlocked.
Note
You can process up to twenty personnel numbers at one time. If you enter more than twenty personnel numbers, the system assigns the personnel numbers into groups of twenty. You can maintain groups that are not displayed on the screen by choosing
Other personnel numbers
.