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 Selecting a Car Rental

Prerequisites

You are assigned to a sales office that supports booking of car rentals (compare Customizing for SAP Travel Planning under Start of the navigation path Master Data Next navigation step Travel Planning Control Parameters Next navigation step Feature TRVOF: Access parameters per user/employee group End of the navigation path and Define travel service ).

You have created a travel request in the Planning Manager .

Selecting a Car Rental

  1. Choose Rental Car - with quick info Add Rental Car Request

    The Car Rental Request dialog box appears.

  2. Enter the Pickup and Dropoff locations , Date and Time for the car rental.

    You can enter the name of a town or an IATA locationabbreviation. The system only recognizes towns that are defined as, or associated to, IATA locations. The standard system queries at the relevant airport car rental office. You can specify other branch offices via Enhanced search (see below).

    Note Note

    Before you start the car rental availability query, you can change the car rental preferences of the traveler (if standard car rental preferences have already been set up in the master data) or you can enter these preferences. To do this, choose Preferences ( quick info Car Rental Preferences - F5) .

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    Note Note

    If the enhanced search has been activated in Customizing, you can specify additional selection criteria for your query using the relevant pushbutton. (In Customizing for SAP Travel Planning , see Start of the navigation path Dialog and Planning Control Next navigation step Travel Planning Control Next navigation step Define Price and Availability Strategies End of the navigation path ).

    End of the note.

  3. To view the available car rentals, choose Query – with quick info Rental Car Availability (F8).

    The screen Car Rental Availability: Provider List appears with a list of all the car rental companies available at the locations you entered.

  4. Select the relevant provider using the appropriate pushbutton and choose Enter .

    The screen Car Rental Availability: Vehicle List appears.

    The dialog box contains information on the rate type offered, the available vehicle classes and their equipment as well as price information, possible distance restrictions, and charges for excess distance.

    Note Note

    You can display details about the rate basis and rate conditions for a selected vehicle by choosing Rate .

    If a vehicle type has the symbol Traveler Preference, this indicates that it corresponds to the personal car rental preferences of the traveler.

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    Note Note

    If the display strategy for car rentals Provider list with best-price vehicle is active in Customizing, the system does not present the entire list of all car rental providers for selection but, instead, a list with the most economical available vehicles for all available providers. (In Customizing for SAP Travel Planning , see Start of the navigation path Dialog and Planning Control Next navigation step Travel Planning Control Next navigation step Define Price and Availability Strategies End of the navigation path ).

    End of the note.

  5. Select the required vehicle type and choose Enter .

    The Create Travel Plan for <...> overview appears again. The car rental request has the status prereserved for a certain period of time and can now be booked. To display the traveler's preferences or car rental reservation details, click on the relevant request in the overview.

If you do not need any other transportation or accommodations services you can now book the travel plan.

See also:

Booking Travel Services