From the SAP Easy Access menu you create a travel request as follows:
Choose
Enter the general trip data as required.
The following areas are options (you can expand the data entry areas by choosing
(
Expand
):
Add. Destinations
: Enter the destinations of any additional trip segments that follow the first destination.
Trip Advance
: If you require a trip advance, enter this here. The advance amount is converted into the expense amount directly. The entry for the required advance is used as information for approval of the travel request at a later date and forms the basis for the payment.
Alternative Cost Assignment for Entire Trip, if Different to Master CA:
Here you can assign
100%
of the costs for the entire trip to
one
account assignment object that is different to the one specified in the
travel expense assignment guidelines
.
The system adjusts the second (and if necessary also the third) field according to the account assignment object type: Field length, F4 input help, and F1 help. In the second (and if necessary the third) field, enter the account assignment object values.
Comments
: In this user-defined text field, you can enter any additional comments for the trip. This can also provide important additional information for the approving manager.
Expand the
Request Transportation/Accommodation
area by choosing
(
Expand
).
In the overview table, where the trip destinations you specified in the previous section have been entered automatically, you can request the required travel services by clicking the pushbutton for the appropriate service.
Alternatively, you can select the line of the location you want to edit and expand the data area of the corresponding travel service underneath the overview table directly.
In the data area that appears, enter the required data and choose
Copy,
with Quickinfo
Copy to Request
.
To save your completed travel request, choose
Save.
From here you can also use the
Overview button
with Quickinfo
Overview of Trip (F5),
to go to an overview of your booking information, or you can have your trip approved by choosing
Approve
with Quickinfo
Approve (F8)
.
See also: