Report Selection Screen in Human Resources Management
Definition
An input screen for a report. It enables you to specify selection criteria which the report then uses to report on the database, and generate a list of results.
Use
The report selection screen (abbreviated to: selection screen) contains a series of selection fields that are arranged in group boxes according to content. These fields enable you to specify the criteria that determine how a report is executed in
Human Resources Management
. As a rule, you can also use additional functions, such as search helps, to enter selection criteria. They are executed by choosing pushbuttons. Selection criteria enable you to determine which set of data is read, and which data is output.
The selection screen structure is similar for all reports in
Human Resources Management
, which means the reports have a similar format and usually include the same additional functions. The differences in the report selection screens are based on which logical database the report is based (PNP or PNPCE) and also on which report class is assigned to the report.
Compared with the logical database, the report selection screen of the PNPCE (HR master data including concurrent employment) logical database contains additional fields that are necessary for processing concurrent employment.
Further differences are based on the assigned report class. The report classes control which of the functions (sorting, org. structure, and so on) listed below are available in the assigned reports.
The following additional selection screen functions help you determine the selection criteria for reports in
Human Resources Management
:
Further Selections
If the fields included in the selection screen do not meet your requirements, you can add additional selection fields to the selection screen by choosing
Further selections
. This function also enables you to remove any selection fields you do not require from the selection screen.Search Helps
If the information you have on the persons you require is incomplete, you can use search helps to select the employees to be included in the report.
Sorting
If you want to determine how the output list is sorted before you execute a report, choose
Sort
.Org. Structure
If you want a report to run for employees assigned to specific organizational units only, choose
Org. structure
. A dialog box enables you to select one or more organizational units. When you execute the report, it only runs for employees who belong to the selected organizational units, or an underlying organizational unit.Multiple Selection
If you need to enter more than one value or a range of values for a selection field, or if you need to exclude values, you can do so by choosing
Multiple selection
.Selection Options
If you want to specify a single value or range of values in more detail, use a selection option (for example, personnel number >1000).
Selection IDs (for Logical Database PNPCE Only)
You use selection IDs to call the selections for person selection previously defined in Customizing. For more information about selection IDs, see the SAP Reference IMG by choosing:
Personnel Management
Human Resources Information System
Selection IDs
You can also work with report variants (abbreviated to: variants). They enable you to reuse selection criteria that you have already specified for a report. You enter the values, and then save a variant. Every time you retrieve the variant, the system automatically writes the values stored in the variant to the individual selection fields. You can also set attributes for variants. For example, you can set an attribute that prevents a variant from being changed.
See also: