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Creating a Search Index for the Document ListLocate this document in the navigation structure

Use

This section describes how to create a new KM (Knowledge Management) index for document lists in enterprise workspaces.

Prerequisites

When upgrading your enterprise workspaces from a 1.0 version to a 1.1 version, you must apply the upgrade tool Enable KM Search for Document List Modules. For more information, see Upgrading Document List Modules to Enable KM Search.

Procedure
  1. In the portal, navigate to Start of the navigation path System Administration Next navigation step System Configuration Next navigation step Knowledge Management Next navigation step Index Administration End of the navigation path.

  2. Choose Create.

  3. Create a new index as follows:

    Property

    Value

    Comments

    ID

    workspaces_search_index_<unique identifier>

    Specify a unique ID by using, for example, the machine name and a date stamp:

    workspaces_search_index_102_05102010

    Name

    Specify a name for the index.

    Service

    Trex Search

    Items to Index

    Documents

    queryExtender

    com.sap.workspaces.km.search.WorkspacesQueryExtender

    Add this as a custom property

  4. Choose Create Index.

  5. Choose Data Sources.

  6. Choose Add.

  7. Select workspaces.

  8. Choose OK.

  9. Choose Permissions, and replace the Everyone permission with the following enterprise workspaces roles:

    • workspaces_access_role ( Read permissions)

    • workspaces_personal_role ( Read permissions)

  10. Choose Save.

After creating the index, you can monitor the status of the index using the Indexing Monitor. For more information, refer to the KM documentation.

Note

It may take some time until the indexing is complete and you can use the search mechanism.