Private Office Settings (SAP Library - Business Workplace (BC-SRV-GBT))

Private Office Settings

Use

The private office settings contain the default settings for the send, folder and office functions in the Business Workplace. In addition, they contain information on authorizations and the address of the user.

Prerequisites

Users with the role SAP_BPT_USER can display and change their own settings and address. They can display the settings and address of other SAP users. Administrators with the role SAP_BPT_ADMIN can change all settings.

Features

Default settings for processing documents

Field	Description	Example
Change options after sending	Specify whether documents that you have sent can be changed by you alone, by all users or not at all. You can overwrite this default setting in the document attributes.	Changeable by author
Default document classes	Specify which document classes are to be directly displayed for selection when the function Create is called and specify the name under which this is to occur.	DOC - Word document
Confirmation prompt when deleting	This flag prevents you from deleting things accidentally. If you select this field, a dialog box is displayed after you have called the Delete function asking you to confirm the deletion before it is carried out.	X
Start PC application in the SAP window	Specify whether you want to display and edit PC documents directly in the SAP window. This setting only applies to PC applications that support OLE, such as Microsoft Word or Excel.	X
Resubmission only on working days	Specify whether you do not want to receive resubmissions on weekends or public holidays but rather on the last working day before.	X
Factory calendar	In the field Factory calendar, select the factory calendar that corresponds to your region so that the system proceeds according to the appropriate calendar when the setting Resubmission only on working days is selected.	Germany (Baden-Württemberg)

Default settings for sending and printing documents

Field	Description	Example
Send automatic reply externally.	Specify whether your automatic reply is to be sent to external addresses (for example, to fax addresses).
Copy to outbox	Specify whether you want an overview in your outbox of all the documents that you have sent. You can then follow transmission information, for example. If an administrator has defined an expiry date for the outbox, the document is automatically deleted when this date is reached. You can overwrite the default settings on the send screen.	X
Name	If you want to store the documents that you have sent in a private folder, if necessary in addition to the outbox, enter the name of the folder here. After your confirmation, the corresponding title is automatically entered. Note that the folder can become very big if you do not 'clean it up' regularly. You can overwrite the default settings on the send screen.
Change print parameters	Specify whether you want to branch to the screen with the print parameters before you print so that you can change them (for example, the printer) if necessary.	X
Include document header	Specify whether the document header (title, creator and so on) is also to be printed.	X
Include note	Specify whether notes assigned to a document are to be printed.
Include recipient list	Specify whether the recipient list for a document is to be printed. Remember that the recipient list may be very long.

Office functions for periods of absence

You have the following options:

· Create a substitute

· Create automatic forwarding

· Create an automatic reply

Administration information on the current user

The following information is displayed:

· User name, address name and address number

· Creator, changed by, creation time and change time

· Last access to the Business Workplace by the user

· Send authorizations, authorizations for creating shared folders and archiving authorization of the user.

Activities

Users can maintain their private office settings themselves. To do this, choose Settings ® Office settings in the Business Workplace. You can maintain the settings on six tab pages. The following functions are also available:

· You can display the address of the current user by choosing This graphic is explained in the accompanying text .

· You can call the address management and search for addresses on the tab page Administration information using the pushbutton This graphic is explained in the accompanying text Address management.

· You can call the office settings of a different SAP user by choosing Other user.

· Administrators can assign a Business Workplace to a user manually by choosing This graphic is explained in the accompanying text .

To save the changes, choose This graphic is explained in the accompanying text .

Administrators can use a function to maintain the settings centrally for all users or for a certain group of users.