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Procedure documentation Creating a Substitute  Locate the document in its SAP Library structure

Use

Using this procedure, you can create a substitute who can access your folder areas when you are on vacation, for example, and who can display and process folders and documents there. If a substitute creates new documents in your name, he or she is entered as the creator and you as the owner of the document. Confidential documents are not displayed to the substitute.

Note

Only users who have authorization to work with the Business Workplace can be created as substitutes. All internal users normally have such authorization.

Procedure

  1. In the Business Workplace, choose Settings ® Private office settings.
  2. Call the tab page Substitutes.
  3. Choose This graphic is explained in the accompanying text .
  4. Enter the name of the substitute and the time period in which the substitution is to be active.
  5. Specify the folders areas that the substitute can access:
  1. Choose This graphic is explained in the accompanying text .

Result

The substitute is created and becomes active at the specified time. The folder areas for which you have given the substitute authorization are displayed in the substitute's folder tree in addition to his or her own folder area.

You can specify more than one substitute. The substitutes that are currently active are flagged with the icon This graphic is explained in the accompanying text in the private office settings. You can change or delete substitutes that you have created at any time. Click on This graphic is explained in the accompanying text to call further information on a substitute.