Correspondence Recipient Determination 

Use

During the correspondence creation run the system uses this function to determine the relevant correspondence recipients for specific correspondence types and recipient groups for a certain time (such as today) or period (such as from March to September). Two reports are available.

These access the data you stored in the Correspondence Recipient area for the respective contract of the contract specialization account, card or card pool. For more information, see: Editing Correspondence Recipients.

Scope of Functions

The system determines the correspondence recipients that exist for a contract specialization and which recipients receive the original document or duplicates.

In the Correspondence Recipient area of the relevant contract, using the Simulate Address function you can first check in a simulation run which correspondence recipient would receive which version (original or duplicate) of which correspondence in an update run (see Editing Correspondence Recipients).

Integration

Correspondence recipient determination is part of the correspondence creation run.

To create and output correspondence, you also need the Correspondence Tool and Print Workbench.

Prerequisites

You have created a contract for one of the contract specializations account, card or card pool.

The Correspondence Recipient feature is available for the contract specialization and active for this contract.

You have created at least the account holder in the role of Correspondence Recipient in the Business Partner application, and stored any other correspondence recipients on the Correspondence Recipients tab page of the contract.

Activities

The correspondence recipient determination reports check whether a correspondence recipient is stored who is to receive the original and whether there are one or more correspondence recipients who are each to receive a duplicate.

The following check steps are run:

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       1.      Are there additional individual correspondence recipients for the relevant correspondence type and recipient group?

If this is the case, these each receive a duplicate of the correspondence. Determination of recipients is completed with regard to additional correspondence recipients.

       2.      Is there an alternative individual correspondence recipient for the relevant correspondence type and recipient group?

If this is the case, this recipient receives an original of the correspondence and determination of recipients is completed.

       3.      If this is not the case, the system then determines whether there is a generally alternative correspondence recipient.

If this is the case, this recipient receives an original of the correspondence and determination of recipients is completed.

       4.      If this is not the case, the system then determines the original correspondence recipient. This recipient receives an original version of the correspondence created. Determination of recipients is now fully completed.

Note

For more information about the Correspondence Recipient Management contract element, see Correspondence Recipient Management in the SAP Library.