Release Object PAYMITEM (Payment Item) 

Definition

A release object in the Account Management (FS AM) system using which the system recognizes whether the editing of a payment item by entry or processing staff is subject to release. If this is the case, the Framework for the Principle of Dual Control (CA GTF TS PDC) generates a work item that must be processed further in the Business Workplace by a supervisor or user/staff responsible for release. The release-relevant payment item is not posted until release has been effected.

Use

In the Account Management (FS-AM) Customizing settings you have the option of choosing Item Management ® Basic Functions ® Release and specifying that postings cannot be made online until up to three other persons have approved them (principle of dual, treble or quadruple control), depending on the transaction type, transaction currency and amount in transaction currency. Via the Framework for the Principle of Dual Control, these persons receive a work item in the Business Workplace and can then opt to release or reject the payment item. If the supervisor or user/staff responsible for releasing rejects the payment item, he/she must enter a reason for the entry staff/author. In this case the payment item is automatically deleted. After its final release, the payment item is posted automatically.

Release via Business Application Programming Interface (BAPI) and direct input is not implemented.

Structure

Release attributes

You can use the following attributes of the payment item to define release reasons in the Customizing settings:

·        Transaction type

Since releasing is only possible in dialog processing and so only available for turnover items, only choose transaction types for turnover items.

·        Amount in transaction currency

·        Transaction currency

Methods in the Business Workplace

The special methods for processing a work item that are available in the Business Workplace are realized as follows:

·        Display

The system displays the payment item to be released (refer also to Displaying a Payment Item).

·        Display change documents

The system displays any existing change documents for the payment item to be released.

·        Reject

The supervisor/releasing staff also enters a reason that the processing staff/author receives via the Business Workplace. The payment item to be released receives the status Deleted.

·        Release

In the case of a principle of dual control, the payment item to be released receives the status Posted. In the case of the principle of treble or quadruple control the payment item remains In Release until a second or third supervisor/releaser has processed the work item.

The other methods are not available for release object PaymItem, as turnover items cannot be changed or returned.

For more information on the statuses of payment items, refer to Explanations on the Statuses of Payment Items.