Time Administrator 

Technical name: SAP_HR_PT_TIME-ADMINISTRATOR

Tasks

The Time Administrator role is performed by employees in the individual departments of a company, such as secretaries and foremen.

These employees have the task of correctly recording and managing the time and labor data of the employees assigned to them, in addition to their other duties. They are usually responsible for groups of approximately 10-30 employees. Their duties include entering employees’ documents in the system and reacting to messages from time evaluation.

In departments where employees are paid according to their productivity, the Time Administrator manages the incentive wage data.

Activities in Personnel Time Management

The time management activities for this role include:

-          Checking employees’ availability

-          Recording leave, overtime, and alterations to working times

-          Recording absence times, attendances, and bonuses, including information relevant to payment or posting if necessary

-          Checking that working time regulations have been observed and creating reports on time data to inform their superior, for example

-          Processing time evaluation messages

-          Issuing information on the status of time-off accounts

-          In the case of SAP Incentive Wages, managing time tickets, forming groups, monitoring period results, and so on

Integration

The Time Administrator does not normally work in a centralized HR department. You therefore use this role if you perform time management tasks decentrally in your company, that is, tasks are delegated to employees in departments due to their familiarity with the other employees and the subject matter.

The Time Supervisor has first responsibility for the planning and administration of time and labor data. He or she delegates particular time management tasks to employees in the department. The Time Administrator and Shift Planner roles are provided for these tasks.

The Time Supervisor, Time Administrator, and Shift Planner roles can be performed by the same person. Other persons who are involved in the decentralized time management process are the employees who record their own working times and absence times. SAP provides Employee Self-Service applications such as the Cross-Application Time Sheet and interfaces to time recording subsystems for this purpose.

If required, the Payroll Administrator in the central HR department can supplement the recorded data in order to be able to run the payroll. This relates to sensitive administrative data or data that is relevant for payment, such as information for continued pay.