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Background documentation Travel Management  Locate the document in its SAP Library structure

Technical Data

Technical name of business function

FIN_TRAVEL_1

Type of business function

Enterprise business function

Available as of

SAP ERP 6.0 Enhancement Package 2

ECC software component

EA-HR 602

ECC application component

Travel Management (FI-TV)

Business Intelligence Content

Not relevant

SAP Enterprise Services

Not relevant

JAVA Software Component

Not relevant

Portal Content

As of Business Package ESS 602,
Business Package MSS 603 (optional)

Enhancing elements in other SAP applications

Not relevant

Additional business function you need to activate

Enterprise Extension Travel Management Extension (EA-TRV)

Use

This business function encompasses the new and extended functions of the Travel Management (FI-TV) component described below.

Integration

This business function contains a switch, which activates the Business Add-ins (BAdIs) and programs for the new enterprise services (see the section "Enterprise Services"). If you activate the Travel Management (FIN_TRAVEL_1) business function in your back-end system, the BAdIs and programs for the enterprise services become available.

Prerequisites

You have installed the Business Package for Enterprise Self-Service 1.2.

You have activated the Travel Management Extension(EA-TRV) enterprise extension in your back-end system.

You have activated the Travel Management (FIN_TRAVEL_1) business function in your back-end system.

You have configured the Travel Management (FI-TV) application component.

If you want to use the worklist for approving managers in Manager Self-Service (MSS) of SAP NetWeaver Portal, you also need to install SAP enhancement package 3 for SAP ERP 6.0 and Business Package for Manager Self-Service 1.3.

Features

Unless indicated otherwise in the details that follow, the new or enhanced functions are available only in the new user interfaces and in Web browsers.

New User Interfaces

SAP NetWeaver Portal

The extended travel management applications in Employee Self-Service (ESS) of SAP NetWeaver Portal are based on Web Dynpro ABAP technology. If you activate this business function, SAP NetWeaver Portal no longer launches the Web Dynpro Java-based applications, but rather the new Web Dynpro ABAP-based applications. Employees require new authorization profiles, which are defined in the new standard roles.

For more information, see Web Dynpro ABAP-based Applications in Travel Management.

SAP NetWeaver Business Client (NWBC)

NWBC represents an alternative means of accessing the Web Dynpro ABAP-based applications of Travel Management. Employees can run the same applications in NWBC as in the SAP NetWeaver Portal, depending on which new standard roles are assigned to the employees. Employees with the new role Travel Policy Administrator can execute the Customizing applications for managing travel policy.

For more information, see SAP NetWeaver Business Client in Travel Management.

Integration of Travel Requests and Travel Planning

The areas Travel Requests, Travel Planning, and Travel Expenses are fully integrated in the new Web Dynpro ABAP-based user interface. Employees can copy the following travel data:

      When creating travel plans, employees can copy data from their travel requests. When employees create a new travel plan, the system displays a list of open travel requests, from which employees can copy data to the new travel plan.

      When creating expense reports, employees can copy data from their travel requests and travel plans. When employees create a new expense report, the system displays a list of open travel requests and travel plans, from which employees can copy data to the new expense report.

The personal object worklist (POWL) of each user shows the status of the user's trips and expenses, and provides employees with quick access to the subsequent actions that are possible based on that status. For example, once a travel request is approved, the user can create a travel plan.

Integration of Travel Services and Travel Preferences in Travel Requests

In travel requests, you can specify which travel services are required for the following modes of travel (but you cannot reserve or book them here):

      Flight

      Hotel

      Car rental

      Rail

      Other travel services

The system displays the preferences of an employee based on his or her travel profile. At a later date, employees can transfer the data of a travel request to a travel plan, and book the trip. Alternatively, employees can use the Send PDF function to transmit the travel request in PDF format to a travel agency, which then books the trip.

Copying of Travel Requests

Employees can copy travel requests. Travel assistants can copy travel requests of one employee for another employee, and edit the new request. (Both employees need to be on the employee list of the travel assistant.)

Other Travel Services

In travel requests, employees now can specify (but not reserve or book) other travel services, such as ferries or airport shuttles.

Saving of Drafts of User Entries

Employees can temporarily save their entries in the applications (except when entering travel plans). The system saves the incomplete entries with the status Open.

Expense Types per Settlement Schema

For each settlement schema (trip schema), you can assign those expense types (travel expense types) that need to be available in the respective settlement schema. If you do not specify any expense types for a settlement schema, then all expense types stored in the system are valid for that settlement schema. You can use this function, for example, to create a settlement schema for miscellaneous receipts, which enables employees to enter receipts that are not directly related to a specific trip. These might be expenses for phone costs, office supplies, or promotional gifts on behalf of consultants or sales staff.

This function is also available in SAP GUI.

Advanced Passenger Information

In travel plans, you can enter additional passenger data for Advanced Passenger Information System (APIS). When a flight is booked, this data is transmitted to the airlines via a Global Distribution System (GDS). This passenger data is required for entering the U.S.A. (and other countries).

Sarbanes-Oxley Compliance

The following functions ensure audit ability of statutory rules, such as those prescribed by the Sarbanes-Oxley Act:

      Credit Card Receipts in Expense Reports

       You can define in Customizing that employees cannot delete credit card receipts.

       In expense reports, you can itemize your private expenses as separate receipts, and allocate them to private expense types (for example, for mini-bar use in hotels). This documents the personal portion of expenses in the system.

      Additional Receipt Information in Expense Reports

When entering expenses, you can specify internal and external participants of an entertainment event in the form of a table under additional receipt information. You can evaluate this information in reporting.

In Customizing, for each trip provision variant and expense type, you can determine whether employees are required to enter such participants.

These enhancements are also available in SAP GUI.

Use of Scanned Receipts and Adding of Attachments

If you use optical archives for Travel Management, in expense reports you can display receipts that are scanned into the system. When scanned receipts are allocated to an expense report, the system shows them in the POWLs for employees, travel assistants, and approving managers.

Employees can add attachments to their expense reports (for example, the agenda of a convention). This can be done when creating an expense report or in the POWL. Attachments are linked to the trip number and can be viewed by travel assistants and approving managers.

Enhancements for Flight Reservations

New functions for flight reservations are listed below:

      You can determine whether the Amadeus reservation system should apply Value Pricer or Master Pricer in fare-driven flight availability queries. You do this with the MASTERPRICER attribute in table TA20SWITCH.

      The system sorts best-price query results by price, but groups different flight combinations that have the same price. Within these groupings, you can select any combination of outbound and return flights.

      If you have set up a direct connection to a flight reservation system such as TRAVELfusion (in addition to GDS), the system shows the available flights for both reservation systems in the fare-driven flight availability list.

Enhancements in Bookings at Deutsche Bahn (DB)

Train reservations using NVS (Amadeus) have the following new functions:

      You can book tickets for multiple passengers. You can specify whether each individual passenger has a BahnCard. For international trips, you can enter the age of each passenger, for example, to receive a discount for people under the age of 26.

      You can book tickets, reserve seats, or both.

      When booking a trip, you can request a Bahn-Tix. Then, prior to departure you can pick up the train ticket at any DB ticket machine for intercity rail traffic. You can identify yourself at DB ticket machines with any of the following:

       BahnCard

       Credit card

       Eurocheque card

       The order number shown in the booking

Enhancements for Hotel Reservations

You can sort the hotels listed in the availability display according to different criteria such as price, star rating, or distance from an address.

Generic Interface to Rail Portals

As an alternative to using a global distribution system (GDS) to include rail connections in Travel Planning, you can instead use rail portals for this purpose. Using SAP NetWeaver Process Integration, Travel Planning provides a generic interface for connections to rail portals. One such connection is the Deutsche Bahn Corporate Portal (also referred to as Bahn Internet Booking Engine = BIBE).

Generic Interface to Flight Reservation Systems

As an alternative to using a global distribution system (GDS) to include flights in Travel Planning, you can instead use flight reservation systems for this purpose. Using SAP NetWeaver Process Integration, Travel Planning provides a generic interface for connections to flight reservation systems. This enables you to book flights with low-cost carriers (LCC) and Web fare deals on the Internet. Travel Planning displays the offers of flight reservation systems as part of the fare-driven flight availability list, alongside the offers from a GDS.

Enterprise Services

Report programs and BAdIs (Business Add-ins) are available for the new enterprise services for the following process components:

      Expense and Reimbursement Management

      Travel Management

      Business Data Management

      Personnel Administration

For more information, see HCM, Enterprise Services 01.

 

 

 

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