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Funds are containers for a budget. You create funds for different purposes, for example, for a specific account or product.

Prerequisites

  • You have made the settings in Customizing for Customer Relationship Management (CRM), by choosing:

    •   Funds Management   Define Basic Settings for Transaction Types  

    •   Funds Management   Define Fiscal Year Variant  

    •   Funds Management   Funds Plans and Funds  

    •   Master Data   Organizational Management   Organizational Data Determination  

  • You have defined fund types and selected fund attributes in Customizing for CRM, by choosing   Funds Management   Define Fund Types  .

    Note Note

    For each fund type, you select a combination of fund attributes. The system checks whether you have selected a valid combination. A fund type cannot have both Account and Account Hierarchy Node as fund attributes. Similarly, a fund type cannot have Product, Product Category, and Product Group all selected as fund attributes; it can only have one of them.

    End of the note.

  • You have defined funds plan types and assigned fund types in Customizing for CRM, by choosing   Funds Management   Define Funds Plan Types  .

Features

Initial Fund Creation

  • Fund attributes

    When you create a fund, you have to assign it to a funds plan. The definition of the funds plan type in Customizing determines the list of available fund types from which you can choose. You can assign a combination of the following fund attributes to a fund type:

    • Account

    • Account Hierarchy Node

    • Product Category

    • Product Group

    • Product

    • Territory

    Fund attributes are used to define a fund or a fund usage and are used in fund determination. The definition of the fund type in Customizing determines the fund attributes that you have to specify for the fund. Based on the definition of the fund plan type in Customizing, the system can check if:

    • A product or product category is applicable to a selected territory

    • An account or account hierarchy node belongs to a selected territory

      For more information, see Maintaining Territory Hierarchy.

  • Currency

    You select a funds plan to which to assign the fund. The currency that is defined in Customizing for the funds plan type determines the currency of the fund usages that are created for the fund and the amounts that are shown in the fund checkbook. The organizational data of the budget posting transaction determines the default currency of the budget posting. However, you can create a budget posting in a currency that is different from the default.

  • Organizational data

    Although the system assigns the user who creates the fund as the employee responsible for it, you can change it. Depending on the organizational assignment of the employee responsible for the fund, the system also assigns organizational data to the fund, such as sales organization unit, organization unit, distribution channel, and so on. You can edit the organizational data. For more information, see Partner Processing and Organizational Management in SAP CRM.

  • New fields

    You can add new fields to provide more details about a fund on the Fund Overview page. For more information, see Easy Enhancement Workbench for Funds Management.

Fund Copy

You can create a fund by copying an existing fund. The system automatically sets the status of the fund to New and copies all attributes, including the fund attributes. However, the system sets all values of the fund checkbook to zero and does not create budget postings or a budget for the fund. You can edit the attributes of the fund.

Fund Mass Copy

You can create multiple funds by copying existing funds that are assigned to the same funds plan. You create the new funds for another funds plan. You can set the initial budget of the new funds to:

  • None

    No initial budget is created. The status of the funds is set to New.

  • Initial

    The initial budget is equal to the total budget that has been assigned to the corresponding funds. The status of the funds is set to Preliminary.

  • Actual

    The initial budget is equal to the total approved claim amount of the corresponding funds. The status of the funds is set to Preliminary.

The budget is created through a fund posting and is displayed only in the Checkbook assignment block. The system copies all attributes, including the fund attributes, to the new funds. You can edit the attributes of the funds.

Fund Mass Creation

You can mass create funds from external applications. For more information, see Funds Plan and Fund Creation from External Applications.