Workflow for Approving Digital Assets 

Purpose

The approval workflow lets employees check new digital assets. This workflow prevents users from uploading digital assets that have not been released in the system and making them available to end users for selection.

The workflow is started as soon as the status of the digital asset version is set to For Approval and the digital asset version is saved.

For more information, see Digital Asset Management and SAP Business Workflow.

Prerequisites

●     You have activated the event linkage (SAP==>CRM==>CRM-MKT==>CRM-MKT-DAM) for the workflow.

●     The default setting is that all users get one approval workflow. If only specific users are to get the approval workflow, you must set this up in the agent assignment.

●     The approval workflow is based on the Business Configuration Set CRM_DAM_STATUS, which must be activated.

If you want to use another status, modify it for this approval workflow.

 

For more information, see the Implementation Guide at Customer Relationship Management ® Basic Functions ® SAP Business Workflow.

 

Process Workflow WS15100039 (CRM_DAM, CRM: Approved digital asset (version))

Technical Implementation

Workflow Template

The current procedure has been implemented in workflow template WS15100039 (CRM_DAM).

You have the following options:

●     Set the version to Active.

The version gets Active document status. An existing “active“ version is set to the status defined as the after-effective status in Customizing.

●     Set the version to In Process.

The version is set to In Process document status and more qualifications must be performed.

●     Set the version to Rejected.

The version is set to Rejected document status.

●     You can cancel processing. The workflow entry stays in your inbox.

All options are executed synchronously.

 

Triggering Event in Workflow Template

The triggering event of the workflow is event VERSION_CHANGED. The event is part of BUS2000261, which is triggered as soon as the digital asset version is set to For Approval status and the digital asset version is saved .

Object Types

BUS2000261 – Asset version