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 Creating Payment Items

Use

Payment items are generally created by payment transactions during payment order updates, or transfers from the payment transaction system. In Account Management , however, you can also manually create payment items for internal postings.

Prerequisites

You have adapted the payment item update to suit your requirements in the Customizing settings, under Start of the navigation path Item Management Next navigation step Basic Functions Next navigation step Transaction Types and Transaction Type Groups Next navigation step Maintain Transaction Types for Payment Items End of the navigation path . This applies to the transaction types, for example, that you can select when you make a manual posting (SAPhas defaulted the following: cash withdrawals, cash deposits and miscellaneous expenses (goodwill posting), payment note display, or the checks that are run before the posting).

You have defined which release procedure the updating of payment items is to be based on by choosing Start of the navigation path Item Management Next navigation step Basic Functions Next navigation step Release End of the navigation path .

Procedure

  1. From the SAP Easy Access screen, choose Start of the navigation path Account Management Next navigation step Account Next navigation step Turnovers, Balances and Key Figures Next navigation step Payment Item Next navigation step Create Payment Item. End of the navigation path

  2. Choose the transaction type for the payment item you want to create.

  3. Enter the data required for the account and choose Continue .

  4. Enter the posting amount. The remaining required entries depend on the settings for the transaction type in Customizing. The current posting date is preset, but you can replace this with a later posting date if required. You thus create an item in the future, whereby the number of days in the future also depends on Customizing. You can also enter a comment, by entering payment notes on the Basic Data tab page, depending on the Customizing settings.

    If the payment item refers to a prenote, enter its reference number on the References tab page.

  5. You have the following options for further processing:

    • Check your entries by choosing Start of the navigation path Edit Next navigation step Check End of the navigation path . This involves relevant checks, depending on the transaction type (business partner check, check for the permitted account functions / locks, limit check, check for any specified value date, and checks for existing collection authorizations, direct debit orders and check locks).

    • Post the item by choosing Start of the navigation path Posting Next navigation step Post. End of the navigation path Before posting, Account Management automatically runs the required checks.

      You make the settings for the checks in Account Management Customizing under Start of the navigation path Item Management Next navigation step Posting Control Rules End of the navigation path (see also Posting Control Rules ). If there are errors in the checks, you have two options in the log display: You can either force the posting, and the system deactivates all the relevant checks, or you can continue processing according to the posting control rules. If you choose the Rule Set button, the system generates a posting control order. When you display the payment item, you can go from the References tab page to the posting control order.

      If there are postings that are relevant for an early withdrawal penalty, you can continue processing with or without finding out how much the penalty is. You can also decide whether the current posting is to reduce the amount not affected by the early withdrawal penalty for the account. The system generates an information item for the early withdrawal penalty, and the payment item references the generated information item.

      Note Note

      If you have activated the dual, triple or quadruple checks in the Customizing settings, a payment item is initially only parked with the status In Release, depending on the amount, currency, or transaction type. This must then be released by another user with appropriate authorization.

      End of the note.
Effect on Facilities in Master Contract Management (MCM)

Depending on the configuration of the system, when you execute this business transaction on a loan account in Loans Management, where the loan account is part of a facility, the system can execute a facility check using the Facilities check object. This object temporarily reserves the amount by which the facility utilization is to be increased and checks that the posting exceeds the new effective utilization of the loan account. If the posting exceeds the determined global limit, the system produces check results. If the evaluation of the check results (of all the payment item check objects) indicates that the payment item will be posted by the system, the system finalizes the update of the utilization of the facility. If the evaluation of the check results (of all the payment item check objects) indicates that the system will NOT post the payment item, the system cancels any corresponding temporarily reserved amounts on the utilization of the facility.

For more information, see: Loans Business Transactions for Facilities .