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Background documentationEditing Direct Debit Orders

 

On the Direct Debit Order tab page you can create, change or delete direct debit orders.

Prerequisites

  • The direct debit order has been activated as a feature in the underlying product. You have made the relevant settings in Customizing for Account Management by choosing Start of the navigation path Product Management Next navigation step Product Definition Next navigation step Account Products Next navigation step Create Account Product End of the navigation pathor Change Account Product.

  • You have neither deactivated nor locked the Direct Debit Order feature in the account contract. If there is a lock, or this indicator has been deactivated, you need to change this under Create/Change Account on the Features tab page. For more information, see Editing Features.

Procedure

Create Direct Debit Order

You can create as many direct debit orders as required for each account.

  1. Choose Create.

    The system automatically assigns the number for the direct debit order, and its currency.

    Note Note

    If the account currency is valid only for a certain period, for example, for a future currency conversion, you must create a new direct debit order in the new account currency after the currency change has taken place. You need to change the account currency accordingly first.

    End of the note.

  2. Enter the full name of the payee.

    Note Note

    If you choose the Detail View, you can use the alias function to provide additional aliases for the payment recipient.

    When a debit memo is presented, the system uses the alias check to check whether the payment recipient name given on this debit memo matches the payment recipient and aliases entered on the direct debit order. The names to be checked go through a concordance check, which is not case sensitive, and which automatically converts umlauts (relevant for German names, for example).

    End of the note.

    1. To do this, choose Create and enter the alias you want to use, and the name of the payment recipient entered for the direct debit order.

    2. Save your entries and exit the Detail View.

      You need to enter the following settings in Customizing for Account Management before the concordance check can be run:

      • Choose Start of the navigation path Item Management Next navigation step Basic Functions Next navigation step Transaction Types and Transaction Type Groups Next navigation step Maintain and Assign Transaction Types for Payment Items End of the navigation path, and select one of the following checks from the details view in the Checks group box for the check object Account-Name Check:

        • Account holder name

        • Direct Debit Orders

        • All

      • You must have set up an error tolerance limit by choosing Start of the navigation path Item Management Next navigation step Basic Settings - Postings Next navigation step Set +/- Sign for Postings and Name Check End of the navigation path.

      • If the respective payment item reaches Account Management via a BAPI, the Account Name check object with the Account Name –Account Holder and Account Name –Direct Debit Order checks must not be deactivated.

      Note Note

      To define a maximum amount for the direct debit order, enter the required amount in the amount field provided. The system checks before posting whether the amount of a presented debit memo is below the maximum amount. If this is the case, the debit memo is posted. If the amount to be posted exceeds the maximum amount, the system responds in different ways according to the Customizing settings:

      • The debit memo is processed in accordance with the settings for the amount-dependent posting lock. For more information about posting locks, see Editing Posting Locks.

      • The debit memo is processed according to the settings in the posting control rules.

      If you do not specify a maximum amount, the system does not check the amount.

      End of the note.

  3. Save your entries.

    Note Note

    If you wish levy a charge as part of a standard or individual condition, and have made the appropriate settings, the system posts the charge automatically at this point.

    For information about conditions, see Financial Conditions.

    End of the note.
Change Direct Debit Order

You can change a direct debit order if it has been saved actively.

  1. Select the direct debit order that you want to change.

  2. Make the required changes.

  3. Choose Save.

Delete Direct Debit Order

  1. Select the direct debit order that you want to delete.

  2. Choose Delete Direct Debit Order.

  3. Choose Save.

Result

The system saves your entries, and informs you by issuing a message. You need to release any entries that are subject to a release process. For more information, see Release Object CN (Contract).