Passive Document Splitting 

Use

Passive document splitting comprises all document splitting processes, for example, clearing processes that are determined program-internal and that you cannot control with settings in Customizing. The processes of passive document splitting are used for the processes of active document splitting and thus the splitting of the document itself.

By contrast, active document splitting comprises all processes used to split the document itself. You control active document splitting using settings in Customizing.

Integration

Document splitting has an effect on subsequent processes such as closing operations.

Features

In these processes, the system creates a relationship to existing account assignments after document entry. Let us suppose you want to enter a document to clear two receivables. The account assignments of the line items of receivables are transferred into the line item to be created. The line items can be split. The system applies all account assignments that you have defined as document splitting characteristics in Customizing.

The system edits the following processes in passive document splitting depending on the business process to split the document:

·       Clearing

Receivable clearing items are created here that form the basis for the line items to be split (see also “II. Passive Document Splitting for Clearing” in Overview of Document Splitting Process).

·       Invoice Reference

A reference to one or more invoices is created here. The reference results from the document entry by entering the invoice. The invoice in turn forms the basis for the line items to be split.

·       Zero Balance Setting per Document (Final Process):

You can define document splitting characteristics for the general ledger as relevant for the balance sheet. To do this, you set the Zero Balance Setting indicator for the characteristic. In this case, the system ensures that those characteristics produce a balance of zero in each document by creating clearing lines. You can then create (partial) balance sheets on these characteristics. If you have partner characteristics in the document, these are also filled. Partner characteristics describe the sender and receiver relationships within a posting item.

Two different procedures are used when creating clearing lines:

                        a.     If the partner characteristics are filled in the documents (for example, transfer of goods), then the document balance is formed on the characteristics used in the balance sheet, and their partner characteristics. The clearing lines are created in accordance with this balance since the partner assignments already exist.

                        b.     If the partner characteristics are not filled in the documents then the system forms two-sided clearing lines according to an amount procedure. The generated clearing lines then receive the partner assignment from the corresponding clearing line. For an example of this, see “IV. Passive Document Splitting: Zero Balance Setting” in Overview of Document Splitting Process.

Activities

Document splitting is an automatic process. You can only control passive document splitting by defining a document splitting characteristic. You specify this characteristic and its handling in the Implementation Guide for Financial Accounting (New) under General Ledger Accounting (New) ® Business Transactions ® Document Splitting ®

·       Define Document Splitting Characteristics for General Ledger Accounting

·       Define Document Splitting Characteristics for Controlling

You can display a document as follows:

·       In its original form in the entry view

·       Split from the view of a ledger in the general ledger view and with the generated clearing lines

How the document is displayed in the general ledger view depends on whether the ledger to which you want to post contains the document splitting characteristics to be applied in document splitting.

To display the split items of a document in the general ledger, in the entry view of document display choose  General Ledger View with the quick info text Document Display: General Ledger View.

Example

For an example, see Overview of Document Splitting Process.