Booking Participation in a Time-Dependent
Course
The following applies to time-dependent courses.
Procedure
...
1. On the SAP Easy Access screen, in the SAP Menu choose Human Resources ® SAP Learning Solution ® Book: Participant for Course. The Book Participation: Data Screen appears.
2. Enter the course type that you want to book. In the search area (top left) select the search tool or search variant you want to use to search for the course type, and where relevant enter the required data (such as a search term).
3. In the selection area (lower left), select the course type you require from the hit list, and double-click it. The course type is automatically transferred to the work area (right screen) under Course type.
Alternatively, you can select the course type directly using the possible entries help in the work area (right screen).
If you call the function from the dynamic participation menu, the relevant data is read simply by positioning the cursor on the course type. The Book Participation dialog box appears. The selected course is already displayed there, which means you do not have to perform steps 1 – 7, which are used to select the course using the individual transaction.
The dialog box corresponds to the work area that is displayed when you call the individual transaction in the User Menu or the Easy Access Menu. For more information on the display features in the individual transactions Book Participation and Prebook Participation, see Working with the Object Manager.
4. In the time period field, change the date on which the course should take place if necessary.
5. Enter the language in which the course should be held where appropriate.
6.
Choose 
if you have changed data to refresh the
course offering display.
7. Select the course date you want from the list under course offering. (This does not apply if you called the function from the dynamic participation menu since the course date is already selected in that case.)
8. Select the participant type of the participant you want to book and enter the participant's name.
If you specified a group participant type (such as an organizational unit), enter the number of bookings.
9. Specify the booking priority.
Choose 
to access a dialog box in which you can enter
a numerical value for the booking priority. The system displays the priority intervals stored
in Customizing.
10. There are two booking options:
...
a. Choose Book if you want to automatically accept the settlement data that was specified for the participant type and if you do not want to create a note for the booking operation. Proceed to Result.
b. Choose Book/Payment Info if you want to view or change the settlement data for a participant type, if you want to create a note or permit one of the following functions for settlement: bill by payment card, enter different partner roles for billing, percentage cost distribution to multiple account assignment objects for internal activity allocation.
Further Procedure for Book/Payment Info:
When you choose Book/Payment Info, the Fee and Assignment dialog box appears. All billing or allocation data stored for the participant type to which the participant belongs is displayed here. Change data as required:
...
1. If necessary, change the settlement type.
2. If necessary, change the participation fee.
The status indicator beside the Fee field indicates whether participation has already been settled or not.
Enter data for the selected settlement type:
...
a. Data entry for the settlement type billing:
i. Select either Partner functions or Payment card:
Under Partner function, enter a sales reference number and, where relevant, different partner functions.
or
Under Payment card, specify the cardholder, card type and number, and the validity end date of the card.
ii.
Choose 
.
Payment card data is transferred to Sales and Distribution where a plausibility check is carried out. The result of the check is displayed under card check. If the check validates the card, data is displayed. If the card fails the check, an error message is output.
Only for payment cards:
iii.
Authorize the
payment card by choosing 
Payment card. When you execute the billing report for the
participant (under Courses ® Billing), the fee is automatically debited from the
payment card.
With the
settlement type billing, you can simulate the price
determination function by choosing 
in
this dialog box. The simulation displays the net amount to be billed
(including price reductions). All
of the relevant billing data must be maintained for the simulation to
work. If any data is missing, an
error message to this effect is displayed, which you can use to enter the
missing data. This function also
lets you check at an early stage (booking) whether the billing will
actually work.
b. Data entry for the settlement internal activity allocation:
i. Enter the controlling area(s) and cost center(s) to be debited with participation fees.
You have the option of specifying a percentage cost distribution to multiple cost centers and the account assignment objects internal orders and projects.
Before you
save the data in the dialog box, you can choose 
to
determine the standard cost distribution for participants of the types
person and organizational unit. The system reads the cost distribution data stored
for the participant and enters it in the cost distribution table. You can use this function if you specified
different cost distribution data for a participant and now want to revert to
the original activity allocation data (such as master cost center)
stored for the participant.
3.
Choose 
if you want to create a note for the
operation.
4.
Choose .
Result
The time-dependent course has been booked for the participant, and all billing or allocation data stored for later settlement.
See also:
Book Participant for Time-Dependent Course