Manual Output of Correspondence (SAP Library - Training Management in the SAP Learning Solution)

Manual Output of Correspondence

Use

This function enables you to manually trigger output of documents to course participants and instructors (trainers) in Training Management.

The function supplements the automatic output function by letting you output documents manually as required if errors occurred during automatic output or you require additional documents.

Features

· Output to any medium, for example, printer or Internet mail.

Note

If you select a medium for manual output, you override the standard settings made in Customizing for Training Management under Day-To-Day Activities ® Correspondence ® Output Control ® Define Participant Type Output Control.

If there is no medium set in Customizing and you do not specify one for manual output, documents are output to printer by default.

· Output using the Microsoft Word Standard Letter function

Note

This function is only available with manual output.

· Output to screen

· Display print preview of notification

· Display log of documents output

· Display correspondence history for recipients

Activities

...

1. You access this function on the SAP Easy Access screen under SAP Menu ® Human Resources ® SAP Learning Solution ® Participation ® Correspondence ® Manual Output or in the Participation Menu under Participation ® Correspondence ® Manual Output.

2. You enter an activity and a notification abbreviation (assigned to a specific notification).

3. You select an output medium as required.

4. You specify the course and participants for which you want to output the notification.

5. You use the functions available on the recipient list screen (for example, print preview or download to MS Word).

6. You trigger output.