Training Management (PE-LSO) 

Purpose

Training Management is an integral part of the SAP Learning Solution. It provides you with complete support for planning, holding, and administering courses. It supports you from demand determination and course scheduling through the administration of courses, participation and resources, down to billing and settling fees. These functions are enhanced by a variety of reporting options and an effective appraisal system.

The course offering can include not only traditional classroom training but also many forms of Web-based training. In addition, various delivery methods can be combined to make up curricula.

Training Management has a high degree of integration with other SAP components, like mySAP HR. For example, integration between Personnel Development and Training Management lets you convert training proposals directly into course bookings for employees with qualification deficits or training needs.

Integration

If you use Training Management integrated with other SAP components, there is a direct exchange of data through the various interfaces, allowing efficient data maintenance in Training Management.

Training Management can be implemented with the following SAP components and SAP solutions:

Component/Solution	Function
Enterprise Portal	Use of the Enterprise Portal as the initial screen for employees. Provides learners with access to learning content and their personal learning portal.
Content Management System	Content Management as the central storage loaction for course content. Content Management is a key component of the Knowledge Management Platform in the Enterprise Portal.
Organizational Management	Organizational units can be booked as participants and can organize courses
Personnel Administration	Persons from the HR master data record can be booked as participants or instructors
Time Management	Participation records are stored and compatibility/availability checks can be carried out for internal employees and instructors
Personnel Development	Qualifications can be checked and transferred to participants. Users can also use the appraisal functions of the Personnel Development component
Cost Accounting	Participation and instructor fees can be settled using Internal Activity Allocation
Sales and Distribution	Participation fees can be billed; customers and contact persons can be booked as participant types
Materials Management	Materials from the Material Master can be reserved as resources for courses; purchase requisitions and material reservations can be generated
SAP Knowledge Warehouse	Information objects from the Knowledge Warehouse can be displayed (such as training documents for SAP classroom training) directly from Training Management.
SAP Appointment Calendar	When employees are booked as participants or instructors of courses, these appointments can be automatically generated in SAP Appointment Calendar

Integration with these components is optional. You can use Training Management as a standalone option without availing of the advantages offered by such integration.

Features

Training Management provides you with an extensive range of powerful functions for every stage of course management; preparation, planning, and execution.

Course preparation

·        Create all of the necessary master data (such as resources)

·        Set up a hierarchically structured course catalog

Course offering:

·        Determine demand for courses and plan course dates based on demand

·        Plan and create courses (time-dependent and time-independent)

·        Manage resources

·        Allocate resources automatically

·        Lock resources

·        Calculate course costs and propose prices

·        Budget function

·        Course cancellation

·        Create course brochures

Day-to-day activities:

·        Use all booking types: prebook, book, rebook, replace, cancel (if required, with cancellation fee).

·        Prioritize bookings

·        Book individual and group participants

·        Check participants for participation prerequisites and time conflicts etc.

·        Output correspondence automatically or manually

·        Use standard letter/mail merge functions

·        Use multiple correspondence templates

Billing and activity allocation

·        Rebook course actual costs

·        Perform internal activity allocation for participants

·        Perform internal activity allocation for instructor function

·        Billing

·        Create credit memos

Recurring activities

·        Generate attendance lists

·        Output confirmation of participation notifications

·        Appraise participants

·        Appraise instructors

·        Follow-up courses (for example, transfer qualifications for successful participation)

Reporting:

·        Request reports for all relevant data on participants, courses, and resources

Cross-Application Usability Functions:

·        Direct connection to Microsoft Word for all correspondence and publications (such as course brochures, participant lists, or correspondence).

·        Dynamic menus offer you the same functions for creating and maintaining objects as are available in the main menu for all of the core functions. The advantage of the dynamic menus is that the data you create and maintain is presented in a clearly structured way in the form of a hierarchy, giving you a clear overview of the existing objects.