Unplanned Delivery Costs (SAP Library - Logistics Invoice Verification (MM-IV-LIV))

Unplanned Delivery Costs

Use

Unplanned delivery costs were not agreed on in the purchase order and are not entered until the invoice is received.

You can enter the unplanned delivery costs in the invoice document alongside the costs incurred. You can post unplanned delivery costs as follows:

Distribute them prorated to calculated invoice items
Post them to separate G/L accounts

Note

You can use the Business Add-In MRM_UDC_DISTRIBUTE to define your own rules for distributing unplanned delivery costs. For more information, see the documentation for the Business Add-In.

Prerequisites

Function	Menu Path in the Implementation Guide (IMG) for Logistics Invoice Verification
You want to distribute unplanned delivery costs prorated when you post the document. For unplanned delivery costs, you can only use the tax code that is also used for the goods items.	(Incoming Invoice ® Posting Unplanned Delivery Costs)
You want to post unplanned delivery costs to a separate G/L account. You can make settings for the G/L account to specify which tax codes are proposed. These can be different from the tax codes of the goods items.	Incoming Invoice ® Maintain Default Values for Tax Codes

Features

Distributing Unplanned Delivery Costs to Invoice Items

The system distributes the unplanned delivery costs automatically in the ratio of the value invoiced so far to the values in the current invoice.

Example: Distributing Unplanned Delivery Costs

When the invoice is posted, the system automatically adds the share of delivery costs to the item amounts.

Note

If you want to allocate the delivery costs differently, you enter them as a price variance. This could lead to the system blocking the invoice for payment.

If the goods items that the unplanned delivery costs refer to, have already been settled, you enter data for the unplanned delivery costs as a Subsequent Debit for the settled invoice items.

Posting Unplanned Delivery Costs to a Separate G/L Account

The system posts unplanned delivery costs to a separate G/L account. Therefore, the unplanned delivery costs do not debit stock accounts or account assignment objects.

Miscellaneous Provisions

Alongside the planned delivery costs, the buyer can make miscellaneous provisions, for example, for freight costs. These provisions are automatically posted to a G/L account at goods receipt in the same way as planned delivery costs. However, you cannot reference the miscellaneous provisions when you enter the invoice. You must post invoices for these costs as unplanned delivery costs. You have to make the following settings in Customizing for Purchasing: Conditions ® Define Price Determination Process ® Define Condition Types ® Save condition type MAR1 with condition category B on the Details screen.

Note

PO History

You cannot differentiate between unplanned distributed delivery costs and price variances in the purchase order history.

The system does not display unplanned delivery costs that were posted to a separate G/L account in the purchase order history.

Caution

The system does not check the maximum amount of the prices for unplanned delivery costs.

Direct Posting to Material or G/L Account

You can also post unplanned delivery costs without a purchase order reference to a G/L account or a material. For more information, see Direct Posting.

Enter Unplanned Delivery Costs