Start of Content Area

Procedure documentation Entering Unplanned Delivery Costs  Locate the document in its SAP Library structure

Entering Goods Items and Unplanned Delivery Costs

  1. Choose Logistics ® Materials Management ® Logistics Invoice Verification ® Document Entry ® Enter Invoice.
  2. Enter the required header data, choose the tab page Details, and enter the amount of the unplanned delivery costs in the field Unpl. del. csts. If the unplanned delivery costs are to be posted to a separate G/L account, enter the tax code in the next field, if necessary.
  3. Enter the allocation that the unplanned delivery costs refer to and choose Goods/service items in the list field next to the allocation fields.
  4. Choose This graphic is explained in the accompanying text. The system proposes the invoice items.
  5. Check that the invoice items selected match those in the invoice. Change the selections if necessary.
  6. Choose This graphic is explained in the accompanying text Simulate. You can check the accounts that the system distributes the unplanned delivery costs to.
  7. Save your entries.

Note

Entering Unplanned Delivery Costs After Matching Up the Invoice

You can also enter unplanned delivery costs after matching up the invoice. To do this, choose the tab page Details in the header area and enter the unplanned delivery costs. Choose This graphic is explained in the accompanying text. The system refreshes the document balance.

Entering Pure Planned and Unplanned Delivery Costs

It is possible that the goods items to which the planned and unplanned delivery costs refer, have already been settled. You can only enter invoices for planned and unplanned delivery costs as partial subsequent debits. This means that some goods items must have been settled already, so that the unplanned delivery costs can refer to them. Proceed as follows:

  1. Choose Logistics ® Materials Management ® Logistics Invoice Verification ® Document Entry ® Enter Invoice.
  2. Enter the required header data, choose the tab page Details, and enter the amount of the unplanned delivery costs in the field Unpl. del. csts. If the unplanned delivery costs are to be posted to a separate G/L account, enter the tax code in the next field, if necessary.
  3. Enter the Allocation to which the delivery costs refer, and choose Goods/service items + planned delivery costs from the subsequent list field.
  4. Check the invoicing party in the header on the Details tab page, and change this if necessary.
  5. Choose This graphic is explained in the accompanying text. The item list displays the planned delivery costs to settle with the amount to settle.
  6. Select the goods item but do not enter an amount. Enter the previously settled quantity and select the subsequent debit indicator in the goods item.
  7. Check that the invoice items selected match those in the invoice. Change the selections if necessary.
  8. Choose This graphic is explained in the accompanying text Simulate. You can check the accounts that the system posts the unplanned delivery costs to.
  9. Save your entries.

Note

You cannot distribute unplanned delivery costs to planned delivery costs. In this case you must distribute the item amount manually.

 End of Content Area