If an employee is to be absent during future payroll periods, for example, because of leave, you can pay the employee in advance for the period of the absence. The remuneration is calculated using Absence evaluation.

Contrary to a payment in advance, you do not run payroll for the whole period in which the absence takes place. This means that the employee is only paid in advance for the time that he or she is absent.

The standard system already contains an off-cycle reason for absence payments. In Customizing for Payroll, you can, if required, set up an off-cycle reason for absence payments. Choose Off-Cycle Activities ® Set Up Off-Cycle Reasons. You must assign the reason to the category Absence payment.

In Customizing for Payroll, under Off-Cycle Activities ® Off-Cycle Absence Evaluation ® Assign Absences to an Off-Cycle Reason, you have specified which absence types are permitted for off-cycle payroll.

When you select the corresponding off-cycle reason from the Off-Cycle Workbench, the system proposes the absences for processing that have already been entered in the Absences infotype (2001), and that have been set as permitted for o ff-cycle payroll in Customizing .

When you pay an absence, the system adds the following data to the already created record in the Absences infotype (2001).

• Reason for off-cycle payroll
• Payment date
• Payroll type
• Payroll identifier