Valuating Absences (SAP Library - Payroll Philippines (PY-PH))

Valuating Absences

Use

You use this function to valuate employees’ absences (unpaid leave, paid leave, illness, and so on) in Payroll.

Features

Absences recorded for an employee in the Absences infotype (2001) can be valuated in Payroll according to a variety of criteria.

Example

An employee takes leave. He or she is to receive a vacation allowance.

An employee is ill for a long period of time. There may be certain country-specific criteria that affect the way in which the absence is valuated.

A employee has taken unpaid leave. His or her remuneration must be reduced accordingly.

You can define absence valuation rules in Customizing for Payroll to meet your various absence valuation requirements. Absence types and subtypes in the Absences infotype (2001) are grouped together depending on your valuation requirements.

The following procedures for valuating absences are included in the standard system. You can use these procedures individually, and you can use some of them in combination with each other:

"As-if" principle

An absence is valuated as if the employee had worked.

Formation of counting classes for factoring and cost accounting

Absences lead to a reduction in remuneration. For more information, see Partial Period Remuneration (Factoring).

Example

The costs incurred by the enterprise due to periods of paid incapacity to work should be calculated.

Valuation of absences using averages or constants

An absence is valuated according to the average number of hours or days worked, or as a constant using a fixed amount. For more information, see Valuating Wage Types Using Valuation Bases and Valuating Using the Principle of Averages.

Individual calculation

Special processing is triggered for certain absences. Specific information from the employee’s master data, for example, is taken into account in special processing.

Note

The Absences section of the Implementation Guide (IMG) for Payroll contains detailed information on the various methods of absence valuation and on setting up the system.

Off-cycle payroll runs

In some countries, you can also valuate absences in an off-cycle payroll run. This enables you to effect an advance payment for the duration of the absence. If you implement off-cycle payroll in your country and enterprise, the valuation of absences can depend on whether it takes place in one of the following payroll runs:

In a regular run
In an off-cycle run
In a regular payroll run after a previous off-cycle valuation

For more information on off-cycle payroll runs, see Off-Cycle Activities.