Document Parking (SAP Library - Logistics Invoice Verification (MM-IV-LIV))

Document Parking

Use

You can park invoices or credit memos. This means that you enter the invoice data or credit memo data in the system and save it in a document, but the system does not post this invoice initially.

You can change a parked document as often as you wish, for example, by adding or correcting data. The changes are logged. When you have finished changing the document, you can post the parked document. Only when you post an invoice or credit memo, does the system carry out the normal account movements and make the necessary updates.

Document Parking by One Accounts Payable Clerk

An employee is interrupted when entering an invoice. He or she can park the document and continue processing it later on. This saves him or her having to enter the data twice.

An employee wants to clarify certain issues before posting an invoice. He or she can park the document and continue processing it later on. This saves him or her having to enter the data twice.

Document Parking by More than One Accounts Payable Clerk

The process flow is organized in such a way that one employee parks invoices without checking them. Another employee then performs invoice verification and posts the parked documents, possibly after changing them.

The process flow is organized in such a way that one employee saves invoices as complete for posting, this means that the balance is zero and no more changes are necessary. Another employee then approves these invoice documents, if they are subject to release.

Note

These processes can also be performed one after the other.

Prerequisites

If several accounts payable clerks participate in the document parking process flow, you can use a workflow to control document parking.

Function	Customizing for Logistics Invoice Verification
In document parking, an employee parks invoice documents. Then another employee receives a work item in his or her inbox to continue processing these parked invoice documents.	Document Parking ® Activate Workflow Template for Document Completion
In document parking, an employee saves invoice documents as complete for posting. If the invoice document is subject to release, the person responsible for releasing it receives a work item in his or her inbox to approve the invoice document.	Document Parking ® Define Release Criteria Document Parking ® Activate Workflow Template for Release for Posting

For more information on using workflow to control process flows, see:

Parking: Complete Invoices for Posting (MM-IV-LIV)

Parking: Release of Invoices Completed for Posting (MM-IV-LIV)

Features

Parking Invoice Documents

When you call the application Park Invoice, the system offers the following functions:

Function	Updates
Hold: You use Hold if you want to save the document in its current status.	Only minimal checks are performed, for example, to check if the company code exists. No updates take place.
Park: You use Park in the following situations: Information required to post the invoice document is still missing and you do not want to have to re-enter the data entered so far. The balance is not zero.	Information purchase order history Data for advance tax returns Index for duplicate invoice check Open vendor items in parked documents Log of document changes
Save as complete: You use Save as complete in the following situations: No more changes should be made to the invoice document. The balance is zero. The invoice document is flagged for posting but is not to be posted yet.	Information purchase order history Data for advance tax returns Index for duplicate invoice check Open vendor items in parked documents Purchase order commitments Controlling documents Funds management documents Document changes

Depending on the function chosen, the processed invoice documents are saved under the following nodes in the Worklist:

Held documents

Parked documents

Documents complete for posting

Processing Invoice Documents

You can call invoice documents that have not yet been posted for further processing or changing by double-clicking the document in the worklist. You can process the invoice documents in the following ways:

Displaying Change Documents
Change
Updating the Allocation

Save them as complete
Delete

Simulate them

Post

Note

Substitution and validation are not supported in document parking or when changing a parked document. Only when you post a parked document is the substitution or validation made.

See also:

Parking Invoice Documents

Processing Invoice Documents

Invoice Verification Online