Individual Reimbursements Infotype
(0589)
Definition
This infotype stores employee specific eligibility amount for reimbursements. The reimbursement eligibility amounts maintained here override the eligibility determined by the employee’s Pay Scale Grouping for Allowances.
Use
The system uses the details in this infotype while processing an employee’s reimbursement claims. This infotype is used by the following functionalities:
· Flexible benefit package
· Claims
The entries maintained in this infotype are used to determine an employee’s eligibility for a particular reimbursement claim. Payments against reimbursement claims, however, are not made through this infotype.
Eligibility maintained in this infotype is not the prorated amount. It is the total employee eligibility for a particular reimbursement component and is valid for a particular period. You can maintain the validity period in the IMG activity under Payroll India ® Reimbursements, Allowances and Perks ® Claims ® Maintain Salary Year and Period End Treatment of RAP.
You have maintained an employee’s eligibility for medical reimbursement as INR 15,000 that is valid for one year. In this case, the employee can make medical claims only upto an amount of INR 15,000 within the specified one year.
Structure
You can update information in this infotype either manually or through Flexible benefit package.
● Updating the infotype manually
To update the infotype manually:
¡ Select the relevant wage type.
○ Wage Type Text and Tax Code are defaulted.
○ Based on the reimbursement wage type behavior, as maintained in Wage Type Characteristics table view (V_T511), you can specify either or both of the following :
§ Amount
§ Number of units
For further information, refer to Claims.
● Updating the infotype through Flexible Benefit Package:
An employee uses Flexible benefit package (transaction P16B_ADMIN) to structure the salary components of his or her compensation. Depending on the configuration of the salary component in the IMG activity under Payroll India ® Flexible Benefit Package ® Salary Components ® Define Salary Components, the system updates the following infotypes:
¡ Individual Reimbursement infotype (0589)
System updates this infotype with those components that an employee receives as reimbursements against claims.
○ Basic Pay infotype (0008)
System updates this infotype with the salary components that an employee receives during every payroll period.
Integration
Claims Processing
You can process the reimbursement claims of an employee through HR-IN: Disbursement of claims module pool program (HINCREMP).
The system determines the wage type associated with the Claims component based on the employee’s Allowance Grouping .The wage type is indirectly evaluated to determine the eligibility amount assigned to the Allowance Grouping for the particular claim. The system then checks if the wage type is maintained in Individual Reimbursement infotype (0589). If the wage type exists here, the amount associated to the wage type overrides the reimbursement eligibility amount determined by Indirect Evaluation.
When an employee makes a claim, the system validates the claimed amount against the balance reimbursement eligibility for the validity period.
The approved claim amount is stored in either:
● Additional Payments infotype (0015)
In this case, employee receives the amount during the next regular payroll run.
● Additional Off-Cycle Payments infotype (0267)
In this case, employee receives the amount during an off-cycle payroll run.
See also: