Making Settings in the Master Data (SAP Library

Making Settings in the Master Data

Use

As long as you determine your vendors in the AFS procurement process using the source allocation, you should make additional settings in the master data. These settings will be analyzed as evaluation criteria in the source allocation and will help you assign the optimal vendor to your open purchase requisitions.

Making Settings in the Material Master

In the material master, store a purchasing organization, which should be assigned to the automatically generated purchase requisitions, and activate a quota category.

Choose Logistics ® Materials Management ® Material Master ® Material ® Create ® ... / Change ® ... and then choose the Purchasing view.

In the group box Source allocation, specify the purchasing organization that should be automatically assigned to the corresponding purchase requisitions in an MRP run.

Caution

Purchase requisitions that are not assigned a purchasing organization will be ignored in the source allocation.

As long as you want to check for AFS quotas in the source allocation and import restrictions exist for the material, activate one or more quota categories. You define quota categories in Customizing via Materials Management ® Purchasing ® AFS Source Allocation ® Define Quota Categories.

Making Settings in the Vendor Master

Specify the factory status in the vendor master and decide whether different purchase requisitions are permitted to be grouped together for one vendor.

Choose Logistics ® Materials Management ® Purchasing ® Master Data ® Vendor ® Purchasing ® Create / Change, and then select Purchasing Data and choose Environment ® AFS Additional Data.

Specify the factory status.
The factory status reflects the relationship between you and your vendors. The value can be between 1 and 9. With 1 you valuate the relationship to your vendor as very good and with a 9 it is just barely acceptable.

Example

During a source allocation, the system should first consider the vendors, with whom you have a very good relationship, such as partners. If your partner or preferred vendor cannot fulfill the purchase requisitions, a check is carried out and the purchase requisitions are assigned to other vendors if necessary.

Set the indicator combine pur reqs if different purchase requisitions, which have been assigned to the same vendor by the source allocation, should be combined to form one purchase requisition.

Making Settings in the Purchasing Info Record

In the purchasing info record you specify the complexity factor and the capacity offset lead time.

Choose Logistics ® Materials Management ® Purchasing ® Master Data ® Info Record ® Create / Change. Choose to go from the General Data to the SKU Overview. To go to the AFS additional data, choose AFS Additional Data.

In the group box Source Allocation you determine the complexity factor.
The complexity factor in production indicates a vendor’s ability to create a certain material based on their technical know-how and production sites. It is an evaluation criterion for the degree of quality in production.
The value can be between 1 and 99. Factor 99 means that the vendor meets the requirements to the greatest extent for producing a material with complicated and difficult production steps.

Specify the capacity offset lead time in the group box Planned delivery times.
You thus determine the capacity consumption point at your vendor. By doing this, you make sure that the capacity levels you have defined are consumed during the periods that you have planned. The date of the capacity consumption is calculated from the delivery date minus the total of the packing lead time, transportation lead time, and capacity offset lead time.