Controlling Value-Added Services With Conditions 

Use

If some of your customers require value-added services either on a regular or on a material-specific basis, you can define these as conditions. The system checks whether conditions are present each time you create an order. If there are, the data is copied automatically into the document.   This avoids having to manually enter the same value-added services every time you create a sales order. 

You can put a time limit on each condition if, for example, your customer requires certain value-added services on a seasonal basis. 

Features

Condition Types and Key Combinations

In Customizing you can define for which combinations you want to allow value-added service (VAS) conditions, depending on your company’s requirements. See Sales and Distribution  ®  Basic Functions  ® AFS Value-Added Services  ® Controls for VAS Determination.  There are two condition types in AFS. You use them to determine whether your condition records for VAS are generally valid for orders (condition type VAST), or only for multi-store orders (condition type MSO).   In both cases, you can, for example, create the corresponding conditions by customer and dependent on the sales area, or you can specify in the condition itself if your customer requests a certain service for one material only. 

VAS Conditions

In the VAS condition you specify:

●      The validity period of the condition

●      The value-added services to be provided by your warehouse, such as special ticketing/labeling, packing or other services

●      The VAS materials you want to use

●      The charge code to be applied

●      Additional information that may be important to the warehouse employees.

Display of Condition Records

The VAS condition records can be displayed with or without the VAS detail using ALV list.

All the VAS condition tables assigned to the access sequence of the VAS condition type will be displayed and the restriction of displaying only 19 condition tables has been removed.

Also, the condition records display in all other condition types like pricing condition records and grid condition records will be displayed using ALV list for all the condition tables assigned to the access sequence of the condition type.

Determination Process in the Order

When you create an order, the system checks whether VAS data exists for all the combinations for which you allow condition records to be created. It then copies the data into the document, based on the validity period and on the level (item, schedule line). You can follow the determination process in the VAS determination log.

VAS Data in the Order, Overview

The overview of the VAS data in the order shows you:

●      Which VAS data exists in the document

●      Which items the data is valid for

●      Which schedule lines the data is valid for

The system does not check for the existence of VAS condition records until you have specified at least one item in the order.   Only then can the system verify all allowed key combinations – from the sales area/customer level right up to the sales area/customer/material level. All VAS data the system copies to the order from the conditions is data at the item level If you use the overview of VAS data, you will therefore not find any condition-controlled VAS data at the header level.  The data is shown only at the item or schedule line level.

For more information, please see Overview of Value-Added Services in the Order.

Activities

To define VAS conditions, choose Logistics ® Sales/Distribution ® AFS Master Data ® Value-Added Services ® Create.