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Function documentationDocument Flow

 

Document flow gives you an overview of how far a commercial transaction has progressed as well as the follow-on documents related to the transaction. Depending on where you choose to view the document flow from, the system displays all preceding and follow-on documents on the document flow screen. From the Document Flow screen you have the following options:

  • Display Document - you can select any document in the document flow tree and view the document details and the current status of the document

  • Display Document Flow - you can select any node in the document flow tree and view the document flow of related documents

  • Assignment Network Flow - you can view the assignments of pricing trading contracts commodity items

  • Personal Settings - allows you to filter the document flow tree. The following are the filter options:

    • Display Rejected/Cancelled VBDs

    • Display Recognition

The document flow tree also displays the document type and number, the ID of the user who created the document, the creation date, and the document status.

Integration

The following table shows the different documents from where you can view the document flow, how to navigate to the document flow functionality, and the documents that are displayed in the document flow tree:

Document

Document Flow

Navigation Steps

Application Document

  • Pricing TC

  • Logistics TC

  • Vendor Billing Document

  • Sales Order

  • Call-Off Ticket

  • Application Document

  • Outbound Delivery Document

  • Goods Issue Document

  • Settlement Document

  • Washout TC

  • Billing Document

  • Expense Accrual

  • Expense Settlement

  • Revenue Recognition

  1. From the SAP Easy Access menu, choose Start of the navigation path Agricultural Contract Management Next navigation step Contract Application Next navigation step Maintain Application Document End of the navigation path.

  2. Choose Display.

  3. Enter the application document number and choose Execute (Execute).

  4. Choose the Items tab.

  5. In the Master Item table, select an item, and choose Doc Flow (Doc Flow).

Sales Order

  • Pricing TC

  • Logistics TC

  • Vendor Billing Document

  • Sales Order

  • Call-Off Ticket

  • Application Document

  • Outbound Delivery Document

  • Goods Issue Document

  • Settlement Document

  • Washout TC

  • Expense Accrual

  • Expense Settlement

  • Revenue Recognition

  1. From the SAP Easy Access menu, choose Start of the navigation path Logistics Next navigation step Sales and Distribution Next navigation step Sales Next navigation step Order End of the navigation path.

  2. Choose Display.

  3. Enter the sales order number and press Enter.

  4. Select an item from the sales order overview window and choose Display Item Details (Display Item Details).

  5. Choose the Global Trade Management tab.

  6. Choose the Document Flow tab.

  7. Choose Doc Flow (Doc Flow).

Purchase Order

  • Pricing TC

  • Logistics TC

  • Vendor Billing Document

  • Purchase Order

  • Call-Off Ticket

  • Application Document

  • Inbound Delivery Document

  • Goods Receipt Document

  • Settlement Document

  • Washout TC

  • Invoice

  • Expense Accrual

  • Expense Settlement

  • Revenue Recognition

  1. From the SAP Easy Access menu, choose Start of the navigation path Logistics Next navigation step Materials Management Next navigation step Purchasing Next navigation step Purchase Order End of the navigation path.

  2. Choose Display.

  3. Choose Other Purchase Order (Other Purchase Order).

  4. Select an item from the purchase order overview window and choose Choose PO Item (Choose PO Item).

  5. Choose the Global Trade Management tab.

  6. Choose the Document Flow tab.

  7. Choose Doc Flow (Doc Flow).

Outbound Delivery Document

  • Pricing TC

  • Logistics TC

  • Vendor Billing Document

  • Sales Order

  • Call-Off Ticket

  • Application Document

  • Outbound Delivery Document

  • Goods Issue Document

  • Settlement Document

  • Washout TC

  • Billing Document

  • Expense Accrual

  • Expense Settlement

  • Revenue Recognition

  1. From the SAP Easy Access menu, choose Start of the navigation path Logistics Next navigation step Logistics Execution Next navigation step Outbound Process Next navigation step Goods Issue for Outbound Delivery Next navigation step Outbound Delivery End of the navigation path.

  2. Choose Display.

  3. Enter the outbound delivery document number and press Enter.

  4. On the Item Overview tab, select an item and choose Item Details (Item Details).

  5. Choose the Global Trade Management tab.

  6. Choose the Document Flow tab.

  7. Choose Doc Flow (Doc Flow).

Inbound Delivery Document

  • Pricing TC

  • Logistics TC

  • Vendor Billing Document

  • Purchase Order

  • Application Document

  • Inbound Delivery Document

  • Goods Receipt Document

  • Settlement Document

  • Invoice

  • Expense Accrual

  • Expense Settlement

  • Revenue Recognition

  1. From the SAP Easy Access menu, choose Start of the navigation path Logistics Next navigation step Logistics Execution Next navigation step Inbound Process Next navigation step Goods Receipt for Inbound Delivery Next navigation step Inbound Delivery Next navigation step Display End of the navigation path.

  2. Choose Single Document.

  3. Enter the inbound delivery document number and press Enter.

  4. On the Item Overview tab, select an item and choose Item Details (Item Details).

  5. Choose the Global Trade Management tab.

  6. Choose the Document Flow tab.

  7. Choose Doc Flow (Doc Flow).

Goods Issue Document

  • Pricing TC

  • Logistics TC

  • Vendor Billing Document

  • Sales Order

  • Call-Off Ticket

  • Application Document

  • Outbound Delivery Document

  • Goods Issue Document

  • Settlement Document

  • Washout TC

  • Billing Document

  • Expense Accrual

  • Expense Settlement

  • Revenue Recognition

  1. From the SAP Easy Access menu, choose Start of the navigation path Logistics Next navigation step Materials Management Next navigation step Inventory Management Next navigation step Material Document End of the navigation path.

  2. Choose Display.

  3. Enter the material document number and press Enter.

  4. Select an item and choose Display Item Details (Display Item Details).

  5. Choose the Global Trade Management tab.

  6. Choose the Document Flow tab.

  7. Choose Doc Flow (Doc Flow).

Goods Receipt Document

  • Pricing TC

  • Logistics TC

  • Vendor Billing Document

  • Purchase Order

  • Call-Off Ticket

  • Application Document

  • Inbound Delivery Document

  • Goods Receipt Document

  • Settlement Document

  • Washout TC

  • Expense Accrual

  • Expense Settlement

  • Revenue Recognition

  1. From the SAP Easy Access menu, choose Start of the navigation path Logistics Next navigation step Materials Management Next navigation step Inventory Management Next navigation step Material Document End of the navigation path.

  2. Choose Display.

  3. Enter the material document number and press Enter.

  4. Select an item and choose Display Item Details (Display Item Details).

  5. Choose the Global Trade Management tab.

  6. Choose the Document Flow tab.

  7. Choose Doc Flow (Doc Flow).

Billing Document

  • Pricing TC

  • Logistics TC

  • Vendor Billing Document

  • Sales Order

  • Call-Off Ticket

  • Application Document

  • Outbound Delivery Document

  • Goods Issue Document

  • Settlement Document

  • Washout TC

  • Billing Document

  • Accounting Document

  • Expense Accrual

  • Expense Settlement

  • Revenue Recognition

  1. From the SAP Easy Access menu, choose Start of the navigation path Logistics Next navigation step Sales and Distribution Next navigation step Billing Next navigation step Billing Document End of the navigation path.

  2. Choose Display.

  3. Enter the billing document number and press Enter.

  4. Select an item and choose Display Item Details (Display Item Details).

  5. Choose the Global Trade Management tab.

  6. Choose the Document Flow tab.

  7. Choose Doc Flow (Doc Flow).

Invoice Document

  • Pricing TC

  • Logistics TC

  • Vendor Billing Document

  • Purchase Order

  • Call-Off Ticket

  • Application Document

  • Inbound Delivery Document

  • Goods Receipt Document

  • Settlement Document

  • Washout TC

  • Invoice

  • Expense Accrual

  • Expense Settlement

  • Revenue Recognition

  1. From the SAP Easy Access menu, choose Start of the navigation path Logistics Next navigation step Material Management Next navigation step Logistics Invoice Verification Next navigation step Further Processing End of the navigation path.

  2. Choose Display Invoice Document.

  3. Enter the invoice document number and fiscal year and choose Display Document (Display Document).

  4. On the PO Reference tab, select PO - Order Price Quantity from the Layout dropdown menu.

  5. Double click on the purchase order number.

  6. Select an item and choose Choose PO Item (Choose PO Item).

  7. Choose the Global Trade Management tab.

  8. Choose the Document Flow tab.

  9. Choose Doc Flow (Doc Flow).

STO Document

  • Inter/Intra Purchase Pricing TC

  • Call-Off Ticket

  • Stock Transfer Order (STO)

  • Inbound Delivery

  • Goods Receipt

  • Application Document

  • Settlement Group (H)/Settlement Unit (I)

  • Agency Billing Document

  • MM Invoice

  • Application Document

  • Expense Accrual

  • Expense Settlement

  • Revenue Recognition

  1. From the SAP Easy Access menu, choose Start of the navigation path Logistics Next navigation step Material Management Next navigation step Purchasing Next navigation step Purchase Order End of the navigation path.

  2. Choose Display.

  3. From the header level section, choose the Global Trade Management tab.

  4. Choose the CD Doc Flow pushbutton.

  • Mirror Sales Pricing TC

  • Outbound Delivery

  • Goods Issue

  • Application Document

  • Settlement Group (H)/Settlement Unit (I)

  • Agency Billing Document

  • SD Billing Document

  • Expense Accrual

  • Expense Settlement

  • Revenue Recognition