Restrict Selection

Call the transaction ILM_TRANS_ADMIN in the Retention Warehouse system. The system displays a dialog box. In the Archiving Object field, specify the archiving objects for which you want to transfer administrative data. You can save your selection as a separate variant and then store this variant as your default setting by choosing Default in the Further Selection Criteria group box.

You can also use the standard variant SAP&PROD_OBJS. This variant contains all archiving objects with the exception of the test archiving objects (symbolized by a red equals sign). You can select these archiving objects from the exclusion list that is displayed when you choose Multiple Selection (Active).

In the Status of Archiving Sessions field, enter which type of archiving sessions (such as complete sessions, snapshots) are relevant for transfer.

Select the Runs Without Archive Files checkbox if you want the system to also transfer the administrative data for archiving sessions for which there are no archive files in the source system. However, it is only useful for documentation purposes to transfer sessions that are not complete or snapshots or for which there are no archive files because these sessions cannot be processed in BI.

After you have made all your entries, choose Execute to confirm these.

Display Information About Sessions, Set Up a Connection to the Source System

The Links to Legacy Systems section lists all the source systems to which there is a connection. You can display information about the individual systems by choosing the Details pushbutton.

When you double-click a system, all the archiving objects that have sessions in the source system are listed under Sessions and Files. This list also provides further information about the archived data in the legacy system. This includes information about the process status (such as “Data transfer has not started”, “Data transfer partially finished”, “Data transfer finished”), about whether this is a new archiving session or a delta archiving session and about how many data objects were transferred.

You can display detailed information about the individual archive files in the context help for an archiving object by choosing Display Details. The system opens a new window that contains the session numbers, the archive file keys, and other status information about the archive files.

You can set up a new connection to one or more source systems by choosing the Connection to Legacy System pushbutton. To set up this connection, choose the New Entries pushbutton and enter the system ID, client and RFC connection for the source system.

Schedule Data Transfer

To schedule the transfer of data, select at least one session on the Transfer Administrative Data tab page and choose the Data Transfer pushbutton.

The system displays the Schedule Data Transfer dialog box. This is where you enter the details for data transfer. If required, enter the new logical path under which the transferred data is to be stored in the target system. Select the Transfer File Contents checkbox if you want the system to read the contents of the archive files in the source system and copy this to the target system via RFC. This is only possible if the archive files are accessible in the file system for the source system. The archive files are created in the target system with the same file names as in the source system.

If you select the Reset Repository Status checkbox, the system resets the repository status of the transferred archive files in archive management in the target system to “Not Stored”.

Select whether you want to transfer data in test or live mode and whether you want a detailed log. Enter a start date and the spool parameters and finally schedule the data transfer job by choosing the Schedule pushbutton.

You can follow the progress and status of the data transfer in the job overview. These jobs have the prefix ILM_TRANS. You can restrict the jobs displayed, for example, to a specific user or date. You can also specify which type of jobs are displayed, such as data transfer jobs only.