Storage of outgoing documents (PM-WOC-MN) (Biblioteca SAP

Storage of Outgoing Documents (PM-WOC-MN)

Use

In the Plant Maintenance (PM) application component, you can use the SAP ArchiveLink to store outgoing documents in external content servers.

Prerequisites

Technical Realization (PM-WOC-MN)

Predefined Shop Papers for Maintenance Notification Types

Maintenance Notification Type	Shop Papers
Notification type M1	Notification overview, items
Notification type M2	Breakdown report
Notification type M3	Activity report

Object Types Used

The interface between the SAP functions and SAP ArchiveLink is realized using object technology.

In this scenario, the system processes the business application object, Object Type BUS2038 (Maintenance Notification). You can find the features, methods and events defined for the object type in the object repository in the R/3 System.

When you store an outgoing document, the document is automatically assigned to the maintenance notification currently being processed.

Document Types

In the standard system, the following global document type is predefined for storing outgoing documents in the PM application component:

PMONOTFPAP: Maintenance notification print - Shop paper

Preparation and Customizing (PM-WOC-MN)

General Customizing for SAP ArchiveLink

Before you can store outgoing documents, you must first define global document types for SAP ArchiveLink in Customizing. For more information, see Basic Customizing in the SAP ArchiveLink documentation.

Customizing in the PM Application Component

When you make Customizing settings for maintenance notifications in the PM application component, you must define the print control for the shop papers. This comprises the following:

Definition of the shop papers

Definition of the printer destination and the form of storage for the individual shop papers

Assignment of the shop papers to maintenance notification types

When you define the shop papers, you must assign global document types to them.

You define the print control in the Implementation Guide (see Plant Maintenance and Service Management ® Maintenance Processing and Service Processing ® Notifications ® Notification Print Control).

Activities

To store outgoing documents in the PM application component, you must first create a maintenance notification or call up an existing maintenance notification using the change function. Then you can:

Store the shop papers for a maintenance notification

Display previously stored shop papers in the SAP ArchiveLink Viewer

Storing Outgoing Documents

To store a shop paper, choose the function for printing the maintenance notification. Several dialog boxes appear, in which you can select the required shop papers and define the appropriate print parameters and form of storage. When you select and save a shop paper for storage, the system stores the shop paper in the SAP ArchiveLink.

For more information about printing maintenance notifications, see the section Printing of Maintenance Notifications in PM - Maintenance Notifications.

Displaying Stored Documents in the SAP ArchiveLink Viewer

When you process a maintenance notification, for which one or more documents have been stored, you can display this document in the SAP ArchiveLink Viewer. To do this, choose Environment ® Object links in the notification header. A dialog box appears, in which you can select the object link for the stored documents. If only one document is stored for the maintenance notification, it is displayed automatically in the SAP ArchiveLink Viewer. If several documents are stored for the maintenance notification, you can select the required document in a second dialog box.