Printing from the R/3 System (Biblioteca SAP

Printing from the R/3 System

Use

You have two different options for printing report lists from the SAP system:

Printing the list as displayed

If you have reached the required drilldown level and would like to print the list that is currently displayed on the screen, choose one of the following functions:

Report ® Print ® Columns Displayed

Report ® Print ® All Columns

The system prints the specified list as it is displayed on the screen. Only one drilldown level is printed.

Printing according to the print setup

If you want to define the content and layout of the printout before printing your report, you need to make the desired settings first by choosing Report ® Print setup.

The system generates and prints views of the report data at the drilldown levels specified and using the formatting setup defined with Print setup. The print layout is not displayed on the screen. A printout does not therefore necessarily reflect the current screen display.

There are two functions for mass prints:

Report ® Print ® Mass Print Drilldown

Report ® Print ® Mass Print Detail List

These functions let you print a large number or all of the drilldown levels in the report. Consequently, they could give you very large printouts, depending on what settings you made using Print setup. For more information on the print setup, see Print Setup.

Features

You can access all of the printing functions by choosing Report ® Print or the printer icon. When you choose this function, the system displays a dialog box containing the following options:

Columns displayed

All columns

Mass print drilldown List

Mass print detail list

Transfer to Microsoft Word

Nota

The Mass print detail list function is not available for basic reports and reports that use forms with one axis and key figure, since these would lead to unusable printouts with only one column. However, you can still create single printouts of these reports using the function Columns displayed.

Columns displayed

This function lets you print the currently displayed report columns. The printout therefore looks like the displayed report.

Of the available print functions, this one is most suited for printing detail lists. It is also the simplest way to print the displayed list.

All columns

With this function you print the report list according to the current drilldown list and all the defined columns. If all the columns do not fit on the printout, the system prints either row by row or several rows, depending on which was chosen under Report ® Print Setup ® Drilldown and Detail Lists ® Other Settings.

This allows you to print the entire list displayed, including any columns which are not visible.

This function is only available for printing drilldown lists, since the detail list usually only consists of one column. If you want to print a detail list as it appears on the screen, choose Displayed columns.

Mass print drilldown List

Mass print generally refers to a large printout that you receive when you print multiple drilldown levels of a report list. The system breaks down all the characteristics you specify for the printout, and prints them in hierarchical fashion.

Nota

Due the drilldown required when performing a mass print, this function is only available if you chose the setting "Read all Data" when making the performance settings. On the other hand, the mass print function cannot be performed if you chose the setting Read upon each Navigation Step.

With this function you can print a drilldown list according to the settings you make using Report ® Print setup ® Drilldown and detail lists. These settings determine the size, content and layout of the printout and are not reflected by the list displayed on the screen.

Atención

The mass print functions may give you very large printouts. The size and content depends on the settings you make with the function Report ® Print setup ® Drilldown and detail lists ® Mass print settings..., particularly the Sort characteristics, Level of detail and Page break settings. These settings are not displayed on the screen. If you want to avoid unnecessary volume in your printout, be sure to check these settings.

The setting Level of detail determines how many levels (characteristics) of the report the system should break down in the printout. For example, if you only want to see individual characteristic values for the first two levels, you need to set the second characteristic as the deepest detail level.

This means that you have to you sort the characteristics into the desired order before you set the level of detail.

Once you have made these settings, you need to decide on the characteristic values that you want to follow with a page break. The system inserts a page break after each line that represents a total for a value of that characteristic. For example, if your printout contains all customers broken down by products, you could insert a page break after each customer or after each combination of customer and product (all products for customer A, total of products for customer A, PAGE BREAK; then all products for customer B, total of products for customer B, PAGE BREAK; and so on). Choosing the latter would increase the volume of your printout considerably.

It is very important that you check the effects of these settings using the function Report ® Print setup ® Drilldown list ® Print preview before actually printing the report. This allows you to see how large the printout will be. See Example: Mass Print Drilldown List for a detailed example of how this function works and how the print setup affects it. For a description of all the possible print settings, see Print Setup.

Atención

The number of rows printed when you choose Mass print drilldown list depends largely on the number of levels you specified for the report as well as the number of characteristic values contained in each list of the report.

For example, if you drill down through four characteristic (level of detail is the fifth characteristic) and each characteristic has 10 values contained in each drilldown list, the system has to print 100,000 rows, which - at 100 rows per page - yields a report of 1000 pages.

It is therefore recommended that you check the layout before printing, using Report ® Print Setup ® Drilldown List ® Print Preview.

Mass print detail list

With this function you can print a detail list according to the settings made under Report ® Print Setup. Again, the settings you make determine the volume, content, and layout of the printout. As with Mass print drilldown list, the system "drills down" according to the hierarchy you defined in the print setup to determine what to print.

This function is not available for basic reports and reports which use forms with one axis and key figure, since these would lead to nonsense printouts of single columns. However, you can still create single printouts of these reports using the function Columns displayed.

See also:

Print Setup

Setting the Print Parameters

Print Settings

Example: Mass Print Drilldown List