Intermediate Documents for Scheduling Agreements (SAP Library - Scheduling Agreements for Component Suppliers (SD-SLS-OA))

Intermediate Documents for Scheduling Agreements

Purpose

When a customer sends in a document by Electronic Data Interchange (EDI), it is converted into an intermediate document with SAP format before being introduced into the R/3 System.

Process Flow

Note that this process flow uses delivery schedules as an example. External agent documents and self-billing documents sent by EDI are processed in much the same way.

This graphic is explained in the accompanying text

The customer normally sends several material numbers, and their corresponding schedule lines, in one delivery schedule.

The EDI subsystem attached to the R/3 System converts the delivery schedule to SAP format and divides the delivery schedule up to create one IDoc per material number.

EDI Basis reviews the control record in the IDoc. According to these records, and your settings in Customizing for EDI, each IDoc is transferred by workflow to a function module in Sales and Distribution, such as IDOC_INPUT_DELINS.

The system processes each IDoc in the background, taking into account any special features that you have specified in Customizing. It uses criteria in the IDoc to determine the sold-to party and the related scheduling agreement.

To find the scheduling agreement, the system checks:

Customer/Material number

Customer number

Customer plant

Purchase order number or unloading point, if you have activated the check in Customizing

Usage indicator, if you have entered one in the scheduling agreement header

General text (field KTEXT)

Note that the system checks only items that have not been rejected. If this search is unsuccessful, the system also checks on the basis of the customer/material number only.

Result

If processing is successful, the system creates or updates the delivery schedule in the scheduling agreement. The IDoc is sent back to EDI-Basis which updates the status records.

If it cannot find the scheduling agreement, or if an error occurs in processing, the system determines the employee responsible and sends an electronic mail. This person can then:

Switch to the scheduling agreement change mode (transaction VA32) and find the scheduling agreement manually by entering the criteria in the "further search criteria" section of the change screen. If necessary, change the scheduling agreement to correspond to the IDoc.

Process the IDoc manually in order to review all of the data in the different steps of the IDoc and correct it if necessary.

Create a new scheduling agreement if the IDoc is correct, and there is no existing scheduling agreement

To display the IDoc for the current delivery schedule, choose DlvSch.Hdr on the delivery schedule tabstrip. Then choose Edit ® Curr. IDoc for dlv.sched.

Additional Information

For information on Customizing settings for incoming IDocs for component suppliers, see Controlling Incoming EDI.

For more information on EDI in general, see IDoc Interface / Electronic Data Interchange under Basis Components ® Basic Services / Communication Interfaces (BC-SRV).

For information on EDI specific to Sales and Distribution, see Electronic Data Interchange / IDoc Interface (SD).

For related information, see the intermediate document (IDoc) process flow.