Status Editing for Risk Assessment (SAP Library - EH&S Industrial Hygiene and Safety)

Status Editing for Risk Assessment

Use

This function provides a release process for risk assessments. You can use the status to show which position in the release process a data record has reached.

Activities

Assigning the initial status

The initial status specifies the starting point in the release process. You assign it when you create a risk assessment.

Requesting release

For risk assessments with the status Created you first have to request release. To do this, choose Risk assessment ® Status switch ® Request release in the hit list or in risk assessment. This sets the status to Verification environment.

Changing the status

You can change the status in the hit list or in risk assessment. To make the change, use either Accept () or Reject (). This changes the status according to the status network set in Customizing. The status Historical is the end point of status processing. You set this status by choosing Risk assessment ® Status switch ® Set to historical for a data record with the status Released or Locked.

Note

Each status switch is documented in the status log. You can view the log by choosing in risk assessment (that is in the Edit Risk Assessment: Assessment or Display Risk Assessment: Assessment screen) for a selected data record.

Caution

When you assign the status Historical, the data record can only be displayed and no longer edited. You can still delete the data record, though.

Restarting the release process

Using the Reset to initial status function you can reset the status to Created. This allows you to start the release process from the beginning again. This is necessary, for example, if the data in a released risk assessment changes.

The function is available only for data records with the status Locked and Released. You access the function by choosing Risk assessment ® Status switch ® Reset to initial status in the hit list or in risk assessment.

Note

Use the status log to get an overview of all release actions you execute.

The following table shows the sequence of statuses according to the status network included with the standard system.

Status Sequence

	Destination status								CR: Created AC: Active VE: Verification environment VI: Verification production VM: Verification occupational health CO: Conference RE: Released LO: Locked HI: Historical
Start status	CR	VE	VI	VM	CO	LO	RE	HI
CR		X
VE			X
VI				X
VM					X
CO						X	X
LO	X							X
RE	X							X
HI

Explanation

When you create a risk assessment with the status Created and request release, the status switches to Verification environment as described under 2.
From the status Verification environment you can set the status Verification production by accepting or rejecting, and so on.
From the status Conference you set the status Locked by rejecting and the status Released by accepting.

If you want to reset a data record from the status Locked or Released to the status Created, you must reset the release as described under 4.