Entering content frameProcedure documentation Approving (Releasing) Requests Locate the document in its SAP Library structure

Prerequisites

Only complete requests can be approved or rejected.

Not every request must be approved in a separate step: If you have specified in Customizing for Funds Management Government that approved requests are posted automatically, the release in the system no longer applies. For further information, see the Funds Management IMG, in the documentation on the section Control processing of request types.

Procedure

  1. In the SAP menu, choose Accounting ® Financial Accounting ® Funds Management ® Posting ® Request.
  2. Choose the request type that you want to release, for example Payment request.
  3. Choose Release.
  4. Choose Requests ® Release.
  5. Enter the request number and the company code.

    6. Note

    If you do not know the number of the request, or if you want to release different requests with common characteristics (e.g. a common entry day), you can use the selection to make a choice from the total of all requests. See: Selection in the Payment Request

  6. Choose Requests ® Release transaction ® Approve (or: Reject).

Result

The payment request is stored in the system with the status "Approved". From a technical viewpoint, there is no difference between a rejected payment request and one which has not yet been approved. For both, the Released field in the document header is empty.

Note

Released requests cannot be changed. However, it is subsequently possible to reject an already released request. To do so, choose Requests ® Release. On the next screen, enter Reject.

You can post approved requests from the cash office.

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