Mass Maintenance
Use
The mass maintenance tool for appropriation requests is a general R/3 tool also used in other R/3 components, such as mass maintenance of the material master record. For general information on mass maintenance and the procedures involved, see the R/3 library
CA Cross Application Mass Maintenance .
Features
Changeable Fields
The following data can be changed using mass maintenance:
Selection Criteria
Using different selection criteria, you can limit mass maintenance to certain appropriation requests:
To select appropriation requests that are not assigned to an investment program position. enter
Special Considerations When Changing Status
You can use the mass maintenance tool to change the status of appropriation requests. However, there are certain special situations you should be aware of:
In the mass maintenance transaction, the system displays the fields Old system status and New system status. These are display fields only, since the system status is set by a business transaction. Therefore, it is not possible to change these fields directly. The system status can only be changed by changing the Business transaction field. The current content of the Business transaction field shows the transaction that triggered the current system status. In order to change the system status, you have to enter the corresponding business transaction for the system status you want to have (refer to
You can change the user status (refer to
If you want to set Submit for approval status using mass maintenance, you first have to manually set the appropriation request variants for each appropriation request to Submit for approval status. However, you do not have to do so if each of your appropriation requests has only one variant.
Changing Fields with Percentage Distribution
The contents of certain master data fields in the appropriation request (such as the reason for investment field) can be distributed by percentages (refer to
Master Data at the Appropriation Request Level). In this way, you can assign an appropriation request to more than one entry for these fields. For example, you can assign it to several investment reasons, such as 40% for modernization and 60% new investment. It is also possible to make a percentage assignment of an appropriation request to an investment program position.You can process also these percentage distributions using mass maintenance. However, you cannot use mass maintenance to make a further distribution. For example, you cannot change from a distribution to two reasons for investment to a new distribution to three reasons for investment.
Triggering Functions using Mass Maintenance
In the master data maintenance transaction for appropriation requests there are a number of functions that trigger system activities. One of the most important is the function for triggering the creation of a measure that is used to implement the appropriation request. In this context, you can trigger the following functions using mass maintenance:
To start the mass maintenance, choose Function.