Entering content frameProcedure documentation Maintaining Absences with Quota Deduction Locate the document in its SAP Library structure

 

Use

Absences with quota deduction are absences that are deducted from an employee's absence entitlement. You can only record these absences for employees who have sufficient absence quota in the Absence Quotas infotype (2006).

You can use a special entry screen to record absences with quota deduction. Once you have saved the absence, the employee's available entitlement in the Absence Quotas infotype (2006) is automatically reduced.

Example

Absence types with quota deduction include:

· Leave

· Time off for overtime (time in lieu)

Procedure

Note

The following section describes the maintenance process for full-day absences. Note that special functions are activated when Maintaining Partial-Day Absences.
  1. Choose the Absences (2001) infotype and enter a subtype or absence type for an absence to be recorded with quota deduction.
  2. Enter a time period.
  3. Select a processing mode.
  4. Check the validity period of the record and change it, if required.
  5. Choose Enter.

    6. The system automatically calculates the entries in all of the fields on the screen, except the Time field.

    Note

    · Depending on the settings made in Customizing, the system issues either a warning or error message if the "from" or "to" date of the record falls on an employee’s day off.

    · Quota already used is provided in the corresponding field. If the employee does not have enough quota remaining, the system displays an error message.

  6. To integrate the absence data in other R/3 System components, enter the Accounting/Logistics specifications as required.

    7. For more information on Activity Allocation and Cost Assignment, see Structure link Integration with Other Components.

  7. Save your entries.

Result

An absence with quota deduction is now recorded for the employee.

 

 

 

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