Version-Dependent Basic Data for a Workflow (SAP Library

Version-Dependent Basic Data for a Workflow

Use

You can process the basic data of the workflow definition by selecting This graphic is explained in the accompanying text in the Workflow Builder. The basic data for a workflow can be divided into version-independent and version-dependent basic data.

Features

These settings apply only to the current version of the workflow definition.

Tab page Control

Tab page Workflow settings

This tab page shows the current uses of the workflow. You can specify whether your workflow is a checklist, a review workflow, or an insertable ad-hoc workflow. The system sets all the other indicators automatically.

Tab page Agents

Here you define the system administrator for this workflow. If no entries are made, the corresponding entry is made in the IMG of the SAP Business Workflow. You edit this entry in the IMG by choosing SAP Web Application Server ® Business Management ® SAP Business Workflow ® Basic Settings (Workflow System) ® Maintain Administration Data for Workflow Builder. If no entry is also available there, the workflow initiator becomes the system administrator of the relevant workflow.

You can also define a standard recipient for all missed deadlines. This party is notified if the following apply:

The workflow definition is used as a subworkflow.

A monitored deadline is activated in the step definition, but no recipient is entered.

For more information, see Defining Responsibilities.

Tab page Reviewer

Here you can enter a review workflow if the execution of this workflow is to be checked by a user authorized to do so. This can start the review workflow from the graphical workflow log and thus, for example, create attachments in the workflow to be checked. The workflow entered must be marked as the review workflow in its basic data. For more information, see Review Workflow.

Tab page Notification

Here you define the message recipient for completion of the workflow. This party is notified if the workflow is used as a subworkflow and there is no recipient specified in the task definition. Upon completion of the workflow, the text you can edit here is sent as an e-mail.

Note

A change to this text is valid for all versions. You can also edit this text in the version-independent basic data on the tab page Description.

For more information, see Defining Responsibilities.

Tab page WebFlow

Tab Page Events

Here you can define events for objects of the workflow, for which the following reactions are possible:

The workflow is terminated and set to status logically deleted.
The workflow is terminated and set to status logically deleted. The workflow is then restarted. The current values of the cancelled workflow are entered as import elements in the workflow container.
All conditions for starting and ending a work item are rechecked.
The recipients of all the work items that have not been terminated are redefined, and the rules for determining agents are repeated.

Tab page Programmer Exits

Tab page Properties

You can enter freely definable text here and assign it a value. You can use these properties in your programmer exits.

SAP also provides workflow system properties, whose names are determined. For this, you can only edit the values. Thus the workflow runtime can be controlled or provided with additional data. The length of the value is unrestricted.

Tab page Technical information

General data about the workflow is displayed here. The version number of the version being processed in the original development system is displayed in the field Original version. If a workflow is transported into another system, in which workflows are already running for this definition, the version numbers are reconciled.

Tab page Change data

This displays all the data for entering, changing, and activating the workflow definition.