Entering content frameProcedure documentation Printing with Microsoft Word for Windows in the Report Portfolio Locate the document in its SAP Library structure

 

To use the functions described here, you must have an English, German or French version of Microsoft Word for Windows version 6.0 installed. These print functions are only active under operating systems Windows and Windows NT.

You set up the interface to Microsoft Word for Windows in Customizing. The guidelines tell you how to carry out the installation.

In the report portfolio, you can use this function when you execute a report with the function Rep.portfolio report. It is also possible to print report classes and user groups.

Note

You can print all those reports in Microsoft Word which are not called up using the report/report interface.

If you print a report class or user group which contains a report that is accessed via the report/report interface, this report will not be printed.

The following section describes how you print a report.

  1. Choose Print in MS Winword.

    2. First of all you get a dialog box, in which you can make various settings.

    – Contents page

    – Cover page

    – Chapter number(s)

    – Page numbers

    – Only printing

    .If you select this field, the system will automatically format and print the Microsoft Word document without displaying it. If you choose the other option, system will display the Microsoft Word document for you to edit. Once you have made the desired changes, you can print it manually.

    – Interactive printing

    If you do not wish to save the document in the default file but rather in another file, maintain Settings for interactive print functions.

    Then all the active pages and any comments are collected. All graphics, with the exception of portfolio graphics, are also collected. These components, which are referred to as print modules, are transferred to Microsoft Word.

  2. If the report contains variables a dialog box appears. Enter the corresponding characteristic values.
  3. In the next dialog box, you can make various settings. The system automatically divides the print modules into chapters. Here, you can change the dynamic chapter headers and sort the chapters. In addition, you can also set whether a new page should be started for a new print module. You can then save these settings, which means that the next time you use the function for the same object, you can use the same settings.

By choosing Additional settings, you can make settings for the print modules. You can also save these settings.

If you wish to change the standard layout, you can create a Microsoft Word macro for each print module. If you only wish to change the layout for one printout, you can do this when you edit the document (see above). If, on the other hand, you want to print the report many times, each time with the changed layout, you should use a macro.

When you print a report class, the system first looks for all the reports which belong to the report class. The procedure after that is the same as that for printing a single report.

Likewise, the system collects all the report classes and reports for a user group.

Please see Example of Printing a Report from Microsoft Word.

 

 

 

 

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