IDs for Time Data (SAP Library - Personnel Time Management (PT))

IDs for Time Data

Definition

A time data ID is an easily identifiable combination of letters or numbers used for time data in the SAP System.

Use

The use of time data IDs dramatically reduces data entry workload for your time administrators. Now, time administrators simply select the appropriate ID to record time data, without needing to enter an infotype and a subtype.

Note

You define time data IDs in Customizing for Personnel Time Management under Time Manager’s Workplace -> IDs for Time Data -> Specify Definition Sets and IDs.

You can also define colors for time data IDs for the Calendar Views. This gives users a better overview of the significance or frequency of time data and makes it easier for them to find particular time-management information, such as whether an employee will be available on a given day.

In the calendar views, there is a list of time data IDs on the left side of the calendars. Users can quickly drag and drop time data from this list to the calendar.

Structure

Time data recorded using the a different transaction, such as the Maintain Time Data transaction (PA61), and time events recorded in an external system can also be displayed and processed in the Time Manager’s Workplace. The system searches for a corresponding time data ID designating this type of time entry. The system issues an ID beginning with a question mark ("?") for time entries having no corresponding ID.

Similarly, you can also process time data recorded in the Time Manager’s Workplace using the Maintain Time Data transaction (PA61).

Note

You do not need to assign individual IDs to each type of time entry. You are recommended to define special IDs only for the specific types of time data entered most often by your time administrators. Time administrators can use generic IDs to record other types of time data. They can then add further information in the detail area.

Furthermore, time data IDs do not need to be defined to apply throughout your entire enterprise. You can define various definition sets for individual enterprise areas to take into account your enterprise structure or different languages. You can then create different IDs for individual enterprise areas.

You can define any number of subsets for a definition set. In this way, you can target the specific use of IDs throughout the enterprise. For example, you want the same IDs to be valid for all of the time administrators in your enterprise. You therefore create a definition set for all time data IDs. However, not every time administrator requires the same IDs to maintain their respective time data. You subdivide the definition sets into subsets, and then assign an appropriate subset to each time administrator.

For more information, see the IMG for Personnel Time Management and choose Time Manager’s Workplace ® IDs for Time Data.

Example

This graphic is explained in the accompanying text

You create the definition set 001 for your UK subsidiary, and the definition set 002 for your US subsidiary.

For the UK definition set, "L" stands for a full- or half-day of standard annual or educational leave.

Time administrators in Group A need to use all three of these IDs to maintain their time data. No educational leave is permitted in Group B, so time administrators in this group do not use the specification "educational leave." You create subset A for Group A, and subset B for Group B.

You proceed similarly for your US subsidiary, however, you use the ID "V/L" for vacation/leave.