Report Selection Screen in Human Resources Management
Definition
An input screen for a report. It enables you to specify selection criteria which the report then uses to report on the database, and generate a list of results.
Use
The report selection screen (abbreviated to: selection screen) contains a series of selection fields that are arranged in group boxes according to content. These fields enable you to specify the criteria that determine how a report is executed in Human Resources Management. As a rule, you can also use additional functions, such as search helps, to enter selection criteria. They are executed by choosing pushbuttons. Selection criteria enable you to determine which set of data is read, and which data is output.
The selection screen structure is similar for all reports in Human Resources Management, which means the reports have a similar format and usually include the same additional functions. The report-specific selection options, however, differ from one report to another.
The following additional selection screen functions help you determine the selection criteria for reports in Human Resources Management:
If the fields included in the selection screen do not meet your requirements, you can add additional selection fields to the selection screen by choosing Further selections. This function also enables you to remove any selection fields you do not require from the selection screen.
If the information you have on the persons you require is incomplete, you can use search helps to select the employees to be included in the report.
If you want to determine how the output list is sorted before you execute a report, choose Sort.
If you want a report to run for employees assigned to specific organizational units only, choose Org. structure. A dialog box enables you to select one or more organizational units. When you execute the report, it only runs for employees who belong to the selected organizational units, or an underlying organizational unit.
If you need to enter more than one value or a range of values for a selection field, or if you need to exclude values, you can do so by choosing Multiple selection.
If you want to specify a single value or range of values in more detail, use a selection option (for example, personnel number >1000).
You can also work with report variants (abbreviated to: variants). They enable you to reuse selection criteria that you have already specified for a report. You enter the values, and then save a variant. Every time you retrieve the variant, the system automatically writes the values stored in the variant to the individual selection fields. You can also set attributes for variants. For example, you can set an attribute that prevents a variant from being changed.
See also:
Concatenated Fields Further Selections Search Helps Sort Organizational Structure Working With Variants Multiple Selection Selection Options