Entering a Physical Inventory Count 
Use
After the count has been performed, you must enter the results of the count into the system. As well as the standard procedure (refer to
Physical Inventory Process), SAP R/3 enables you to enter the result of the count for a material for which no physical inventory document has been created. In this case, a physical inventory document is automatically created upon entry of the result of the count.
Thus, there are two methods for entering a physical inventory count, as follows:
- entering the count with reference to a physical inventory document
- entering the count without reference to a physical inventory document
You can therefore change an entered physical inventory count. This might be necessary, for example, if an error is made during entry, or if you receive a correction for a count without a recount having taken place.
With the "Enter count results with reference to a physical inventory document" procedure, you can determine when the system will establish the book inventory:
- If you set the Freeze book inventory indicator when creating an inventory document, the system determines the book inventory immediately (see
Freezing the Book Inventory Balance).
If you do not set the Freeze book inventory indicator when creating an inventory document, the system determines the book inventory later when creating the count results.
The determined book inventory is the basis for calculating the physical inventory difference. See also
How Does the System Determine the Book Inventory?.
Enter Count with Reference
To enter a physical inventory count with reference to a physical inventory document, proceed as follows:
- From the Physical Inventory menu, choose Inventory Count
® Enter. The initial screen appears.
On the initial screen, enter the number of the physical inventory document. Select Goto ® Collective Processing from the menu to display the item screen of the physical inventory count.
On the item screen, enter the counted quantities into the Quantity column. If necessary, enter the unit of measure in which the count was carried out in the UnE field.
If a quantity of zero was counted for an item, enter this by selecting the ZC (zero count) column. It is not sufficient to enter 0 in the Quantity column, because the system interprets a zero as "not yet counted".
To post the count, select Inventory Count ® Post from the menu.
Enter Count Without Reference
To enter a physical inventory count without reference to a physical inventory document, proceed as follows
- From the inventory menu, choose Inventory Count
® Enter W/o Doc. Ref. The initial screen appears.
On the initial screen, enter the plant and the storage location from which the count originates. Select Edit ® New Items from the menu to display the item screen of the physical inventory count.
Enter the materials, the stock types, and the counted quantities.
To post the count, select Inventory Count ® Post from the menu. A new physical inventory document is created during posting, and the system displays the message Count entered for physical inventory document nn.