Subsequent Debits/Credits (SAP Library - MM Invoice Verification and Material Valuation)

Subsequent Debits/Credits

A subsequent debit/credit must be posted if a further invoice or credit memo is received after a transaction has been settled.

Subsequent Debits/Credits: Examples

When you post an invoice/credit memo as a subsequent debit/credit, please note the following:

Each subsequent debit/credit is included in the purchase order history.

When you post a subsequent debit/credit, the value of the order is updated, but not the quantity. The invoiced quantity does not change.

You can define subsequent debit/credit indicators to distinguish between different reasons for subsequent debits/credits. For each indicator you determine the following:

whether a price check should be made for the subsequent debit/credit
the short text displayed in the purchase order history for the subsequent debit/credit.

In the standard system there are two indicators:

X Subsequent debit/credit: general

S Subsequent debit/credit: freight carrier

If your company requires a finer division, this can be defined by your system administrator in the Customizing system.

When you enter a subsequent debit/credit, select the indicator in the field Subsequent debit/credit. You can select the indicator on two different screens:

on the initial screen. The indicator will then be copied into all the order items.
on the item screen of the item to which the subsequent debit/credit refers.

The maximum quantity you can subsequently debit or credit is the quantity that has already been invoiced. It is not possible to post a subsequent debit before an invoice.
If a price check is to be carried out by the system for a subsequent debit, the value invoiced to date plus the value of the subsequent debit is compared with the estimated value on the basis of the purchase order. The price check takes into account the tolerance limits. If a price variance exceeds one of the upper tolerance limits, the subsequent debit is blocked for payment.

Posting Subsequent Debit/Credits

Subsequent Debits/Credits: Account Movements