Internal Activity Allocation (SAP Library - Training and Event Management (PE))

Internal Activity Allocation

Use

You can carry out internal activity allocation to settle fees for business events attended by employees of your company and costs for instructor function in Training and Event Management.

You can use report RHINLV00 for activity allocation of attendance fees, and report RHINLV10 for activity allocation of instructor fees.

Integration

Activity allocation is carried out via integration with Cost Accounting (CO).

You activate integration with Cost Accounting in Customizing for Training and Event Management under Integration ® Billing and Activity Allocation ® Activity Allocation.

Prerequisites

For allocating instructor function:

· Attendance is not free of charge.

· The attendee may not be on the waiting list.

For allocating instructor function:

· Cost items must be maintained for the resource type 'Instructor'.

For allocating attendance and instructor function:

· The cost center assignment is maintained.

· The sender cost center must be maintained.

· The cost assignment objects used (cost center, order, WBS element) are maintained.

· Sender cost center and cost assignment object(s) are in the same controlling area.

· The activity type must be maintained and planning created for the activity type in the sender cost center.

Features

· You can allocate costs for attendees and instructors.

In activity allocation for attendees, the cost center of the cost object (sender, for example, the cost center of the cost object of the business event) is credited and the attendee's cost center (receiver) is simultaneously debited.

In activity allocation for instructors, the reverse procedure takes place. The account assignment object selected (the receiving cost center) is debited and the instructor's cost center (the sender) is credited.

· All billing and activity allocation operations are logged with a reference document number.

Caution

It is only possible to further edit attendee data, for example, to make a cancellation, when the activity allocation operation has been confirmed in the target system using the function Compare document.

· For the internal activity allocation of attendance fees, you can specify internal orders and WBS elements (projects) as additional account assignment objects in the dialog box that is called using the Book/Payment Info function.

· In addition, you can specify a percentage value for cost distribution to multiple account assignment objects.

· The dialog box also has a function that lets you determine cost distribution.

· For the internal activity allocation of instructor fees, you can perform a cost distribution to several account assignment objects in the list screen of the RHINLV10 report (before executing activity allocation) using the Fee and Assignment function.

· If Fund Accounting is active, Fund Accounting objects (fund, functional area, and grant) can also be transferred to CO.

Activities

For activity allocation of attendance fees:

· When you use the function Book Attendance with Fees, select the settlement type Activity allocation in the Fee Assignment dialog box and enter data as required for:

Cost center assignment and account assignment objects.

· Execute the report Activity Allocation for Business Events (RHINLV00) for the attendees concerned.

For activity allocation of instructor function:

· Execute the report Activity Allocation for Instructor Function (RHINLV10) for the instructor or the business event that reserved the instructor as a resource before executing activity allocation.

For information on the interface, refer to:

Activity Allocation in Training and Event Management

Activity Allocation in Training and Events: Attendance Fees

Activity Allocation in Training and Events: Instructor Function