Activity Allocation in Training and Events: Instructor Function (SAP Library

Activity Allocation in Training and Events: Instructor Function

Use

The interface Activity Allocation in Training and Event Management lets you settle costs for instructor functions carried out by your employees from Training and Event Management in a central Cost Accounting system (CO).

Integration

Functions in Training and Event Management

Determine the instructors costs to be internally allocated

Transfer settlement data to the CO system

Create a reference number for the activity allocation

Compare document i.e. check activity allocation

Request report for already-performed activity allocation for instructors

Cancel document

Functions in Cost Accounting

Check completeness of settlement data transferred from Training and Event Management

Allocate instructor function costs internally

Transmit document information for document comparison with Training and Event Management

Data Flow

This graphic is explained in the accompanying text

In Training and Event Management, report RHINLV10 determines what instructors are to be allocated internally. Settlement data is transmitted to Cost Accounting (CO). A completeness check is carried out for the data. This data transfer is realized using synchronous communication.
If the result of the check is positive, a reference number is created in Training and Event Management and the settlement data is transferred to Cost Accounting via asynchronous communication.
In Cost Accounting, internal allocation is performed for the transferred instructor, and a billing document is created.
A document comparison is performed in Training and Event Management whereby the reference number is transmitted to Cost Accounting. The document information is returned to TEM from CO (using synchronous communication).

Prerequisites

Release 4.5 A or higher of the Training and Event Management and Release 4.0B or higher of the Cost Accounting application components.

The cost centers and activity types must be distributed.

The customer distribution model must be maintained. When you are specifying the object method, you must define the HR system as the sending system and the CO system as the receiving system.

You must make the following entries using the Maintain Method function in the SAP Customizing Implementation Guide (IMG) under SAP Web Application Server ® Application Link Enabling (ALE) ® Modelling and Implementing Business Processes ® Maintain Distribution Model and Distribute Views:

CLIENT: HR System

SERVER: CO System

OBJECT: AcctngActivityAlloc

METHOD: Post

OBJECT: AcctngActivityAlloc

METHOD: Check

OBJECT: ControllingDocument

METHOD: FindDetails

You can generate the partner profile from the distribution model. For more information, see the SAP Customizing Implementation Guide (IMG) under SAP Web Application Server ® Application Link Enabling (ALE) ® Modelling and Implementing Business Processes ® Partner Processing and Time of Processing ® Generate Partner Profiles.

Note

For more information on the ALE business process Set Activity Allocation for Training & Event Management, see the SAP Customizing Implementation Guide (IMG) under SAP Web Application Server ® Application Link Enabling (ALE) ® Modelling and Implementing Business Processes ® Predefined ALE Business Processes ® Human Resources ® HR <-> AC ® Set Activity Allocation for Training & Event Management.