Circular
Use
A user can send a circular (for example a Microsoft Word document or any business document) sequentially to several defined users in the SAP System, who are to view the circular and make comments if applicable.
In workflows defined with this wizard, you specify all the recipients of the circular in the workflow definition.
If you do not want to define the recipients of the circular until runtime, you must use one of the Workflow Wizards for dynamic circulars.
The workflow definition created with the Workflow Wizard contains the recipients of the circular as a predefined distribution list. This should only contain
positions, but it can also contain users or organizational units.The user who starts the workflow (workflow initiator) passes the object for circulation in an initial value assignment or in an initial workflow step.
Prerequisites
The workflow definition created by the Workflow Wizard can only be executed without postprocessing if the method used by the processing task for displaying or changing the circular does not require parameters but instead just the object reference. Otherwise you must revise the binding definition.
Features
The relevant recipients receive a work item in their respective Workflow Inbox. When they execute the work item, the circular is displayed or can be changed.
You can define a latest end for this work item, after which either the workflow initiator is notified by means of an e-mail or the workflow is continued with the next step.
The recipients of the circular can add attachments and notes using the standard functions in the
Workflow Inbox, which are available both to the recipients of the subsequent steps and to the workflow initiator.
The number of recipients cannot be changed at runtime. You can make any required changes by changing the organizational plan (staffing assignments).
The workflow initiator receives the circular at the end as the final recipient.
Enhancements to the workflow definition
You must change the workflow definition created by the Workflow Wizard by adding steps, in which the circular is created or determined.
Activities
The system adds the following container elements to the workflow container:
Data type |
Description (ID) |
Explanation |
Object reference |
Object name from object type definition |
Object reference to the circular. |
ABAP Dictionary reference |
List of agents |
Multiline container element in which all recipients are stored. |