Planning in the Budget Control System (SAP Library

Planning in the Budget Control System

Use

You use this component to execute and manage your organization’s budget planning in the budget control system for a fiscal year. Planning functions allow you to distribute planned FM account assignments to different Planning Tasks. The planning tasks that a planner has to carry out are defined in a planner profile.

All budget versions that you have released for plan data in Customizing can be planned. If you want to use a different plan version for one fiscal year only, you can generate budget data from plan data by generating budget entry documents from the data in a plan version with a mass run. It is also possible to copy existing plan versions as a template for further plan versions, for example the plan version of the previous year.

BCS plan data and budget data are both managed in database table FMBDT.

Planning in the Budget Control System

This graphic is explained in the accompanying text

Note

An alternative to the BCS planning described so far is for you to manage planning completely separately from the budget control system in the Strategic Enterprise Management system. The plan data is then saved in a Business Information Warehouse system and can be copied from there into BCS. For more information, see the corresponding program documentation in the menu of Funds Management, under Budgeting ® Budget Control System (BCS) ® Tools ® Planning ® Plan Data Transfer from SAP BW.

Notes on Implementation

Before you can carry out planning in the budget control system, you must define the planning settings. For more information, see Customizing for Planning.

Features

BCS planning is based on planning functions of the Special Ledger component that were adjusted to suit the requirements of Funds Management. The following functions are supported:

You can carry out your planning decentrally. When setting up planning, specify the general data (planning tasks) for the individual planners and assign their authorizations. You can then form the entry screen.

Planning is not possible in all budget versions in which plan values are allowed. You have the following options when entering plan data:

The amounts entered as plan totals can be distributed automatically or manually to the individual fiscal year periods, by using a Distribution Key.

The amounts can be entered as period amounts and are totaled automatically.

The amounts can be entered as a combination of totals and period amounts.

You can use Microsoft Excel as an entry mask. The individual planners can enter their plan data outside of the SAP system with Microsoft Excel. Plan data can then be imported in to the SAP system. For more information, see Excel Integration in Planning.

You define the entry mask of planning tasks in the planning layout. In a layout, you can display the existing actual and/or plan data (for example, budget data from the previous fiscal year) as comparison values for planning, or modify the output values of the respective columns through formula definitions.

Caution

In BCS planning, plan values must be posted for expenditure budget instead of being posted as negative values in the database. With a corresponding formula definition, you can customize the entry screens of the planning tasks so that the +/- sign of plan values is not considered by the planers and that positive values, both on revenues as well as expenditure FM account assignment, can be entered.
(It is not necessary to enter negative values for the expenditure budget in BCS Budgeting)

You can enter the plan or budget data on a unrestricted number of versions and copy it version to version. For more information, see Copying Plan/Budget Data.

You can generate budget data from plan data by generating budget entry documents. For more information on this, see Creating Budget Entry Documents from Planning/Budget Data.